256120 Notice Intent to Award.pdf

This is a Notice of Intent to Award issued by the City of Salem, Oregon Administrative Services Department Contracts and Procurement Division for Bid No. 256120 Crane Maintenance Services. The City solicited competitive bids for crane maintenance services at the Department of Willow Lake Wastewater Pollution Control Facility, requiring a minimum 150-ton crane capable of lifting loads up to 16,000 pounds at approximately 100 feet. Electronic bids were due March 18, 2026, at 11:00 a.m. local time through Equity Hub's Bid Locker, with a virtual public bid opening conducted via Zoom. The City intends to award the contract to JACKED CO effective March 25, 2026. The contract term is twelve months commencing on contract execution and continuing through June 30, 2027, with four additional consecutive one-year renewal options available at the City's discretion, subject to satisfactory performance and budget approval.

Bidders were required to submit firm, fixed-rate pricing on a per-hour labor basis and per-mobilization/demobilization basis, with separate overtime labor rates for hours exceeding eight hours on weekdays, all-day Saturday work, or work outside 5:00 a.m. to 5:00 p.m. on weekdays. All applicable permits, surcharges, taxes, and fees must be included in pricing submissions. The contract will be awarded to the lowest responsive bidder meeting all specifications. All contractors must maintain $2,000,000 combined single limits comprehensive general liability insurance naming the City as an additional insured. The City makes payments net 30 days and does not pre-pay for goods or services. Pricing shall remain firm throughout the initial agreement term except for decreases, which are permitted effective the first of the month following notice; price increases at renewal require written request with supporting documentation submitted at least 45 days prior to renewal and must not exceed the wholesale price index for the region. Non-resident bidders will have a reciprocal preference applied based on their state of residency pursuant to Oregon law.