Bid No. 256050 Paper and Envelopes

The City of Salem, Oregon's Contracts & Procurement Division is soliciting bids for a non-exclusive annual contract (Bid No. 256050) for paper and envelope supplies. The procurement seeks vendors to provide two primary product groups: envelopes and paper supplies, with specific estimated annual quantities including 1,000,000 #10 digital window envelopes, 750,000 #9 regular envelopes, 750 reams of 8.5x11 60# white paper, 240 reams of 2-part NCR paper, 120 reams of 3-part NCR paper, and 120 reams of 8.5x11 110# white paper. Key requirements include establishing a web-based ordering portal, providing free next-day delivery, and demonstrating capability to supply additional specified paper and envelope types. The bid will be awarded to the lowest responsive bidder for both product groups combined, with unit prices required for each item group. The initial contract term is from July 1, 2025 to June 30, 2026, with potential for up to four one-year renewals. Proposals are due on June 4, 2025 at 11:00 AM local time, with evaluation criteria emphasizing price, delivery capabilities, and product specifications.

The solicitation appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Bidders must provide comprehensive contractor disclosures covering environmental compliance, product liability, employment practices, and business ethics. The procurement allows for cooperative purchasing, enabling other public agencies to potentially utilize the contract. While no specific budget range is explicitly stated, the estimated annual quantities suggest a substantial procurement value. Vendors are permitted to offer percentage discounts or markups from their published list prices for items not specifically listed in the bid. The city will reserve the right to conduct product testing to ensure compliance with specifications. The contract includes provisions for potential integration with existing procurement systems and requires vendors to demonstrate flexibility in meeting the city's paper and envelope supply needs.