256050 Notice Intent to Award.pdf

This document is a Notification of Intent to Award from the City of Salem's Administrative Services Department, Contracts and Procurement Division, issued on June 4, 2025, for Bid No. 256050 for Paper and Envelopes. The city intends to award the contract to WCP SOLUTIONS on June 11, 2025, following a competitive bidding process for paper and envelope supplies. The procurement involves specific annual quantities, including 1,000,000 #10 digital window envelopes, 750,000 #9 regular envelopes, 750 reams of 8.5x11 60# white paper, 240 reams of 2-part NCR paper, 120 reams of 3-part NCR paper, and 120 reams of 8.5x11 110# white paper. The initial contract term will run from July 1, 2025, to June 30, 2026, with potential for up to four one-year renewals.

The notification indicates that the award will be made to the lowest responsive bidder, with evaluation criteria focusing on price, delivery capabilities, and product specifications. The procurement allows for cooperative purchasing, enabling other public agencies to potentially utilize the contract. While no specific budget range is explicitly stated, the estimated annual quantities suggest a substantial procurement value. The city reserves the right to conduct product testing to ensure compliance with specifications and requires vendors to demonstrate flexibility in meeting paper and envelope supply needs. The solicitation appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises.