Bid No. 245044 Engineered Wood Fiber Fall Material

The City of Salem, Oregon is seeking bids for Bid No. 245044 to procure Engineered Wood Fiber Fall Material for playground safety surfacing at up to 50 sites within the city. The procurement requests pricing for four specific delivery categories: full truck/semi-load with one-site delivery, multiple-site delivery, blown-in-place one-site delivery, and blown-in-place multiple-site delivery. Bidders must submit comprehensive product information, including test data and proof of IPEMA certification, demonstrating that the engineered wood fiber meets specific technical specifications and ASTM testing requirements. The contract is structured as a one-year annual agreement with the option to renew for up to four additional one-year periods, with the lowest responsive bidder expected to be awarded the contract. Bids are due on June 26, 2024, at 11:00 AM local time, with a virtual Zoom bid opening scheduled for the same day. Payment will be based on the actual quantity of material delivered and measured by the City, with pricing required to remain firm for the initial contract term and potential future adjustments allowed through an escalation/de-escalation formula.

The procurement is open to all qualified vendors without any specific set-aside designations or restrictions on organizational types. No information is provided about incumbent vendors or current contractors, and there are no specified requirements for existing infrastructure or technology integration. The bid documents do not disclose any predetermined budget ranges or specific award values for the contract. Two vendors have already submitted bids: Highway Fuel Co. and Bark Boys, Inc., both located in Salem, Oregon, with total bid amounts of $23,500.00 and $28,800.00 respectively. The contract will be governed by Oregon law, with exclusive venue for any potential litigation in the Circuit Court of the State of Oregon for Marion County. The agreement is non-exclusive, meaning the City is not obligated to procure any specific amount of goods from the awarded vendor.