Zoom Bid Opening Instructions 6.26.24.docx

This document contains instructions for a virtual Zoom bid opening for Bid No. 245044 Engineered Wood Fiber Fall Material, a contract opportunity issued by the City of Salem, Oregon. The City is seeking bids for the supply and delivery of engineered wood fiber to be used as playground safety surfacing at up to 50 sites within the City. The bid is due on June 26, 2024 at 11:00 AM local time and will be publicly opened and read virtually via Zoom. The contract will be awarded to the lowest responsive bidder and is intended to be a one-year annual contract with the option to renew for up to four additional one-year periods.

The Invitation to Bid (ITB) requests pricing for four categories: delivered price per yard for a full truck/semi-load with one-site delivery, multiple-site delivery, blown-in-place one-site delivery, and blown-in-place multiple-site delivery. Bidders must submit product information, test data, and proof of IPEMA certification with their bids. Payment will be based on the actual quantity of material delivered and measured by the City, and pricing must remain firm for the initial contract term, with potential price adjustments allowed based on an escalation/de-escalation formula. The procurement is open to all qualified vendors, and there are no set-aside designations or restrictions on the types of organizations that can respond. The ITB does not provide any information about incumbent vendors or current contractors, nor does it specify any existing infrastructure or technology that requires integration. Additionally, the ITB does not provide any information about possible award values or budget ranges.