Bid No. 223094 Steel Bunkable Beds

The City of Salem and Marion County jointly issued Bid No. 223094 for the procurement of steel bunkable beds, specifically requesting 89 steel bunkable beds with adjustable glide kits in an Ebony finish and 12 bunking kits. The bid was publicly solicited with submissions due on September 21, 2022, at 11:00 AM local time, with a virtual bid opening conducted via Zoom. The contract was structured as a non-exclusive agreement with an initial one-year term and potential for up to four additional one-year renewals. Evaluation criteria focused on selecting the lowest responsive bidder based on the total bid amount, with an anticipated contract award within 30 calendar days after the bid closing date. The City indicated a preference for goods manufactured from recycled materials and required bidders to comply with applicable state and local tax laws, as well as civil rights and non-discrimination requirements. Bid pricing was mandated to remain firm, irrevocable, and valid for 30 calendar days following the bid closing.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly outlined in the procurement documents. Three vendors submitted bids: Norix Group, Inc. from West Chicago, IL, PacificWRO from Portland, OR, and Majestic Solutions, Inc. from Madison, AL. After evaluation, Norix Group, Inc. was identified as the lowest bidder with a total bid of $39,813.11, which was significantly lower than PacificWRO's bid of $43,044.00 and Majestic Solutions, Inc.'s bid of $65,703.61. Majestic Solutions, Inc. was deemed non-responsive due to not bidding an approved equal item in Addendum No. 1. The Notice of Intent to Award document confirmed the City's plan to award the contract to Norix Group, Inc. on October 4, 2022. While specific budget ranges were not extensively detailed, the total bid values suggest the procurement's estimated value was approximately $40,000 to $66,000 depending on the selected vendor.