BID FRCRSP JanitorialServices

The Pennsylvania Department of Conservation and Natural Resources, Bureau of State Parks is requesting bids for janitorial services at French Creek State Park covering ten family cabins, three cottages, and two yurts located at 843 Park Road, Elverson, Pennsylvania, with bids due June 24, 2026 and a mandatory pre-bid conference on July 3, 2026 at 10:00 AM. This procurement is restricted to small businesses self-certified under the Small Business Procurement Initiative (Executive Order 211-09); bidders must submit a valid Department of General Services self-certification form at bid opening and submission, or bids will be non-responsive.

The scope encompasses routine cleaning after each occupancy (daily during non-summer months, weekly during June–August) and semi-annual deep cleanings in mid-March through early April and mid-October through early November. Cleaning hours are 10:00 AM–3:00 PM. The contractor must provide all cleaning products, supplies, and specified equipment (LED UV flashlight, wet mop, HEPA-filtered vacuum); the park provides toilet paper, paper towels, trash bags, and light bulbs. Cabins measure approximately 1,100 square feet each and generate an estimated 750 cleanings annually; cottages are approximately 400 square feet each with approximately 280 annual cleanings; yurts are approximately 400 square feet each with approximately 125 annual cleanings. Cleaning checklists specify mattress enclosure laundering offsite, bed-bug inspection protocols, pest reporting to the Park Manager, monthly mattress rotation, semi-annual floor stripping and waxing, carpet shampooing, window washing, and drape laundering.

The contract term commences upon receipt of the fully executed purchase order or October 1, 2026, whichever is later, and terminates September 30, 2027, with renewal options for up to four additional consecutive annual terms through September 30, 2031. The Department may negotiate price increases not exceeding 3% upon renewal. Award is based on lowest total sum bid, submitted through the PA Supplier Portal. Contractors must carry Workers' Compensation coverage and Public Liability and Property Damage insurance with minimum $250,000 per person and $1,000,000 per occurrence. Missed cleanings result in non-payment; five unsatisfactory cleanings trigger a mandatory performance meeting. Invoicing is monthly on a reimbursement basis for services actually performed, with payment via ACH. Technical questions: Kaitlyn Gundersen-Thorpe, 610-582-9680. Bidding procedure questions: Jenna English, (717) 787-3278.