Bid # 6000003191 - Inspection, Maintenance, Testing and Repair Services For Heating, Ventilation And Air Conditioning (HVAC) Systems At Journal Square Transportation System (JSTC) Four (4) Year Contract

The Port Authority of New York and New Jersey (PANYNJ) is soliciting competitive bids for a four-year contract to provide inspection, maintenance, testing, and repair services for Heating, Ventilation and Air Conditioning (HVAC) systems at the Journal Square Transportation Center (JSTC) and the PATH Train Control Center (PTCC), both located in Jersey City, New Jersey. The scope of work encompasses routine maintenance of 13 HVAC systems including York Centrifugal Chillers, Carrier Emergency Chillers, Liebert CRAC units, and Trane RTUs, supplemented by emergency and on-demand services for additional systems. Deliverables include monthly inspection and maintenance performed 11 times annually, periodic inspections conducted 7 times annually, annual seasonal startup inspections, 24/7 emergency services with a mandatory 4-hour response time, and comprehensive project work including diagnostic testing and equipment replacement. Qualified bidders must demonstrate a minimum of three years of continuous HVAC system management and maintenance experience with commercial or industrial accounts, satisfactory performance on at least one similar contract, minimum annual gross income of $350,000 in the last fiscal year, EPA refrigerant certification (40 CFR Part 82, Subpart F, Section 608), and compliance with PATH on-track safety training and drug/alcohol program requirements. All contractor personnel must be EPA-certified, maintain uniforms with company identification, successfully complete PATH safety certification and substance abuse program compliance certifications, and pass personnel assurance program background screening through S.W.A.C. at contractor expense. A pre-bid meeting is scheduled for January 27, 2026, at 10:00 AM via Microsoft Teams, with an optional facility inspection on January 28, 2026, at 8:30 AM at One PATH Plaza; bids are due electronically through the Bonfire platform on February 6, 2026, at 11:00 AM, with the contract commencing on or about March 5, 2026.

The solicitation includes set-aside requirements for small and disadvantaged businesses, with bidders required to submit a completed MBE/WBE/SDVOB Participation Plan establishing good-faith targets of 20% Minority Business Enterprise participation, 10% Woman-Owned Business Enterprise participation, and 3% Service-Disabled Veteran-Owned Business participation. The Port Authority affirms its commitment to nondiscrimination and equal opportunity for all bidders in accordance with Title VI of the Civil Rights Act of 1964. Insurance requirements include $2 million Commercial General Liability, $2 million Commercial Automobile Liability, and statutory Workers' Compensation with $1 million Employer's Liability. The contract term is four years with pricing held firm for the base period, followed by one one-year option period with price adjustments capped at 3% per annum based on the Consumer Price Index for All Urban Consumers, plus a potential 120-day extension period at the Port Authority's discretion. Liquidated damages provisions apply for failure to perform scheduled services (200% of applicable unit price), late emergency response (200% of hourly rate for each hour past the 4-hour requirement), and late submission of required documentation ($50 per day). While no incumbent contractor or specific budget range is identified in the solicitation documents, bidders must submit detailed pricing on multiple sheets covering monthly and periodic inspections, emergency services hourly rates, materials/parts/equipment markup percentages, project work markups, non-emergency services hourly rates, and estimated reimbursement for personnel assurance program background checks estimated at $3,600 for the four-year term.