Bid 25-19 Athletic Uniforms and Accessories Catalog Discount (Annual Contract)

The Savannah-Chatham County Public School System (SCCPSS) is seeking bids for an annual contract to provide athletic uniforms and accessories through Bid 25-19, with electronic submissions due by January 9, 2025, at 11:00 AM ET. The procurement is specifically targeting a comprehensive uniform supply solution for various athletic programs across high schools and middle schools, covering sports including football, basketball, baseball, volleyball, wrestling, and track. Bidders must offer a minimum 15% catalog discount with prices remaining firm for one year, and must provide free shipping with inside delivery. Vendors are required to have a minimum of five years' experience supplying similar goods, preferably to educational or government agencies within 100 miles of the district. Key deliverables include a dedicated customer account representative, quarterly and annual usage reports, and detailed ordering information for schools. The initial contract term is one year, with options for two additional one-year renewals, and vendors must ensure all uniforms are new, with no used, reconditioned, or discontinued items accepted.

The solicitation encourages Local and Minority/Women Business Enterprise (LMWBE) participation, though no specific set-aside percentages are mandated. No bid bonds or performance bonds are required for this procurement. Price increases during renewal terms are strictly limited to 5% per renewal period, and the district will not honor additional charges beyond the specified terms. Contractors must maintain specific insurance coverage, including $1 million per occurrence commercial general liability, $1 million commercial auto liability, worker's compensation, and $1 million umbrella coverage. Liquidated damages of $500 per day will be assessed for late deliveries. While no specific budget range is explicitly stated, the contract is designed to serve multiple schools' athletic departments on an as-needed basis. The procurement process emphasizes comprehensive documentation, requiring detailed invoices that include purchase order numbers, project names, site descriptions, and work descriptions to ensure transparent and efficient contract management.