Barber/Cosmetology Services for Gene Spadaro.

The West Virginia Department of Homeland Security Division of Administrative Services, on behalf of the Gene Spadaro Juvenile Center in Mt. Hope, Calhoun County, is soliciting bids through an Agency Request for Quote (ARFQ 0608 DCR2600000075) for barber and cosmetology services. The procurement seeks a vendor to provide resident haircut services on an open-end and continuing basis, with an estimated quantity of 25 haircuts per month delivered a minimum of once monthly. The vendor must be capable of cutting all hair types, including male and female hair, and must operate within the operational juvenile facility environment in accordance with West Virginia Division of Correction protocol. Required qualifications include being at least 18 years old, possessing a valid driver's license, maintaining current West Virginia Board of Barber and Cosmetologist licensure in good standing, and passing a background check. Vendors must also maintain a designated contract manager available during normal business hours (Monday-Friday, 8:00 AM to 5:00 PM EST, excluding federal and state holidays) and comply with all facility security protocols, confidentiality policies, and information security accountability requirements. The contract will be awarded to the vendor offering the lowest overall total cost based on a completed pricing page listing unit costs per service. The solicitation opened January 14, 2026, with questions due by January 20, 2026, at 2:00 p.m., and sealed bids due by January 29, 2026, at 10:30 a.m., to be submitted electronically through wvOASIS or by hand delivery to Erin Dial at 1124 Smith Street, Suite 2100, Charleston, WV 25301.

The solicitation does not identify any set-aside designations or restrictions limiting responses to specific types of organizations or disadvantaged enterprises. No incumbent contractor is identified in the solicitation documents. The contract term is one year with four optional one-year renewal periods, subject to mutual written agreement; automatic renewals are prohibited and renewal requests must be submitted thirty days prior to contract expiration. No price increases are permitted within the first twelve months; thereafter, vendors may request price adjustments no less than thirty days prior to the contract anniversary date, with adjustments evaluated against the prior year Consumer Price Index compared to the current year's CPI or 3%, whichever is less. Pricing shall be submitted on the state-provided Pricing Page in wvOASIS or as Exhibit A, with vendors required to complete the entire pricing page or face disqualification. Payment is made monthly in arrears on a per-haircut basis, and vendors are responsible for all mileage, travel costs, and travel time associated with contract performance. Specific budget values or award amounts are not disclosed in the solicitation documents; however, the estimated 25 haircuts per month provides the basis for cost estimation. All submissions must include a notarized Drug Free Workplace Conformance Affidavit in compliance with West Virginia Code 21-1D-5.