Barber Service for Western Regional Jail

The West Virginia Division of Administrative Services, on behalf of the Western Regional Jail & Correctional Facility in Barboursville, West Virginia, is soliciting bids through an Agency Request for Quote (ARFQ 0608 DCR2600000121) to establish an indefinite quantity contract for barber services. The procurement seeks a qualified barber to provide inmate haircut services on a per-unit basis, with an estimated annual volume of approximately 250–259 haircuts monthly (65 haircuts estimated annually on the pricing page). Services must be delivered on Wednesdays and Fridays between 7:00 PM and 10:00 PM EST, excluding federal and state holidays, at the facility located at 1 O'Hanlon Place, Barboursville, West Virginia 25504. Qualified vendors must be a minimum of 18 years old, possess a valid driver's license, and hold a current West Virginia Board of Barber and Cosmetology License with documentation provided at bid submission. The vendor must supply all necessary tools and equipment, including clippers and trimmers only (scissors are prohibited in the facility for security reasons), and is responsible for all travel, mileage, and associated costs, which may be incorporated into the flat fee per haircut but will not be reimbursed separately. The contract will be awarded to the vendor offering the lowest overall total cost based on a flat rate per haircut submitted on the required Pricing Page through wvOASIS or as an electronic document. All written questions must be submitted by April 29, 2026 at 2:00 PM EST, with bids due by May 7, 2026 at 10:30 AM EST; a non-mandatory pre-bid meeting will be held prior to bid opening.

The solicitation does not specify any set-aside designations or restrictions limiting eligible respondents to particular disadvantaged enterprise categories or business types. No incumbent vendors or current contractors are identified in the available documentation. All vendors must pass a comprehensive background check, comply with facility security protocols and searches, complete required PREA (Prison Rape Elimination Act) training and additional facility-specific training, and maintain Commercial General Liability Insurance with a minimum of $50,000 per occurrence, listing the State as an additional insured. The vendor cannot subcontract services and must designate a primary contract manager available during normal business hours. Payment will be made monthly in arrears at the per-haircut rate for services performed and accepted, with invoices requiring service dates, the contract number, and vendor address. The contract term is specified as one initial year with four successive one-year renewal periods available upon mutual written consent, with renewal requests due 30 days prior to contract expiration. Pricing must be firm for the life of the contract, and no specific budget range or award value is provided in the solicitation documents; the final contract value will be determined by the unit price submitted multiplied by actual services rendered.