Barber Service-Central Regional Jail

The West Virginia Division of Administrative Services, on behalf of the Central Regional Jail in Sutton, West Virginia, is soliciting bids through an Agency Request for Quote (ARFQ 0608 DCR2600000119) to establish an open-end contract for barber services. The primary service deliverable is the provision of inmate haircuts, with an estimated volume of approximately 30 haircuts per week, though the facility superintendent may increase this volume at their discretion. Service providers must perform haircuts on Sundays between 1:00 PM and 11:00 PM EST, with Monday evenings after 3:00 PM EST available as a makeup day if scheduling conflicts arise. Required qualifications include being at least 18 years old with a valid driver's license and a current West Virginia Board of Barber and Cosmetology License, which must be documented at bid submission; vendors must also pass a background check and complete facility security protocols and PREA training. Pricing must be submitted on a per-haircut flat-rate basis using the designated Pricing Page (Exhibit A), with payment calculated monthly in arrears based on actual haircuts performed. The solicitation was issued on April 8, 2026, with a bid submission deadline of April 23, 2026, at 10:30 a.m. EST; written questions must be submitted by 2:00 p.m. EST on April 16, 2026, to contracting officer Nickole R. Prowse. The contract will be awarded to the lowest-cost qualified vendor meeting all mandatory requirements, with evaluation criteria based primarily on cost compliance and meeting technical specifications.

The solicitation does not specify set-aside designations or restrictions limiting participation to particular classes of organizations, indicating that all qualified vendors meeting the stated requirements may submit bids. No incumbent vendor or current contractor information is identified in the procurement documents. Vendors must provide their own tools limited to clippers and trimmers only, as scissors are prohibited within the correctional facility, and are responsible for all travel and mileage costs; sub-contracting is prohibited. The initial contract term is four years with possible renewal for successive one-year periods subject to mutual written consent, with renewal requests due 30 days prior to contract expiration. Apparent successful vendors must provide a two-year maintenance bond and furnish proof of Commercial General Liability Insurance with the State listed as an additional insured. No specific budget allocation or award value range is disclosed in the procurement documents; compensation is determined solely by the per-unit pricing submitted by bidders multiplied by the actual number of haircuts performed monthly.