Bank Depository Services

Clovis Community College in Chaves County, New Mexico, is soliciting sealed proposals for comprehensive Bank Depository Services through RFP No. 2019-56-C. The procurement seeks a qualified banking institution to provide a five-year contract for managing multiple account types, including operational, accounts payable, payroll, foundation, auxiliary, and rental accounts. Required services encompass internet banking, ACH transactions, wire transfers, positive pay, controlled disbursement, and an on-campus ATM. Potential banking partners must meet specific financial qualifications, including an unimpaired tier one capital of at least $10 million and the ability to secure public funds. The college will evaluate proposals based on technical capabilities, past performance, financial strength, and proposed fee schedule. A non-mandatory pre-proposal meeting was held on April 24, 2019, with sealed proposals due on Wednesday, May 22, 2019, at 3:00 PM Mountain Time. The contract term is set for five years beginning January 1, 2020, with an option to renew for an additional five-year period, not exceeding ten years total.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The current depository bank is New Mexico Bank & Trust, which the college is seeking to replace. The fee schedule provided indicates a preference for a flat monthly fee or direct fee basis with an offsetting earnings credit for available balances. While no specific budget range is explicitly stated, the December 2018 bank statements reveal the college's general account maintains balances fluctuating between $2.9 and $3.6 million. The college requires the selected bank to provide immediate email notifications about checks over six months old and implement positive pay procedures, with all checks presented via positive pay without voids to be automatically funded. Vendors are encouraged to review the detailed requirements, including merchant statements from January through March 2019, and can contact the Clovis Community College Purchasing Department at 575-769-4042 or purchasing@clovis.edu with any questions about the procurement.