Addendum No. 1 - 2019-56-C.pdf

April 29, 2019

Prospective Offerors

Re: Addendum No. 1

RFP No. 2019‐56‐C Bank Depository Services

Addendum No. 1 is issued. The following items take precedence over the initial specifications and documents, where supplemented here. The original requirements not affected by this addendum shall remain in effect.

CHANGES:

The following is a list of changes to the specifications:

1. Specifications, Section 5 – Activities/Scope of Services/Deliverables, Paragraph C – Scope of Services, Sub‐Paragraph xxiii – Questions Requiring Responses, Number 4:

a. Delete and replace with the following:

“The COLLEGE requires that all checks presented via positive pay that have not had positive pay voids placed on them, must be funded automatically. Please describe the positive pay format the COLLEGE must present to the bank and the procedure. Additionally, the COLLEGE requires to be notified immediately, via email, of all checks presented for payment and greater than six (6) months old from the date of issuance before it is funded. If the master account has not be funded properly by the COLLEGE, what procedure does the bank follow to assure payment on these checks?”

QUESTIONS FROM THE PRE‐PROPOSAL MEETING HELD ON APRIL 24, 2019:

Question 1

Do you require full reconciliation on any account you have controlled disbursement on?

Answer

The College is not requiring full reconciliation on any account at this time.

Question 2

Regarding positive pay, the standard for the industry is six months; however, in the specifications, you stated that items greater than four months the College needs to be notified. Does the College require notification at four or six months?

Six months.

Question 3

Regarding the ATM location, does the College have security cameras on the ingress and egress routes around the location?

Yes. The location of the ATM will be located right outside the Business Office, which is across the hall from the Bookstore. Security cameras are in place to capture the ingress and egress routes at this location.

ATTACHMENTS:

The following is a list of changes to the specifications:

1. January 2019 – Merchant Statement

2. February 2019 – Merchant Statement

3. March 2019 – Merchant Statement

Vendors who may have already submitted a response and feel this addendum may change their price may pick up their response and return it prior to the due date and time.

If you have any questions regarding this addendum, please contact the Clovis Community College Purchasing Department at 575‐769‐4042 or by email at purchasing@clovis.edu.

Acknowledge receipt of this addendum on the Respondent Acknowledgement Form.