Band and Orchestra Instruments

Clayton County Public Schools (CCPS) in Georgia is requesting bids for band and orchestra instruments on an as-needed basis under IFB 016-22, with bids due February 10, 2022 at 3:00 p.m. EST and a non-mandatory pre-bid conference call on January 20, 2022 at 10:30 a.m. EST.

The scope encompasses new, unused, first-quality instruments across four categories: 146 band instrument line items (woodwinds, brass, percussion), 64 orchestra instrument line items (strings and woodwinds), 5 keyboard and piano line items, and items not specified. Most line items specify an estimated quantity of five units per instrument model. Bidders may propose approved equal brands to those specified, provided manufacturer specification sheets accompany the bid. All costs must be inclusive and F.O.B. destination; instruments not made to order must be delivered within a minimum of ten business days after purchase order receipt, and damaged instruments must be replaced within seven business days. Bidders must submit manufacturer and model numbers and specification sheets with each order.

The initial contract term is one year with automatic renewal options for up to two additional one-year terms, concluding June 30 of each respective year. CCPS reserves the right to award to multiple vendors or make no award. No guaranteed minimum or maximum order quantity is specified.

Bidders must have three years of experience providing band and orchestra instruments for school districts, colleges, universities, or similar governmental organizations. Bidders must register and participate in E-Verify, provide proof of Georgia business authorization, and submit certificates of insurance with minimum combined single limit coverage of $1,000,000 for general and automobile liability. Written questions are due January 27, 2022 at 3:00 p.m. EST to purchasing@clayton.k12.ga.us; answers will be posted by addendum on February 3, 2022. All bids are submitted electronically through the CCPS e-Procurement Portal (Bonfire) with public bid opening via Zoom on February 10 at 3:00 p.m. EST. The contract has been awarded.