IFB016 Submission Instructions
24 KB Posted
- Attached to
- Band and Orchestra Instruments
- Solicitation number
- IFB016-22
- Issued by
- Clayton County, Georgia
About this file
This submission instructions document pertains to Invitation for Bids (IFB) 016-22 for Band and Orchestra Instruments issued by Clayton County Public Schools (CCPS) in Georgia. The IFB solicits bids for band and orchestra instruments and related equipment on an as-needed basis. A non-mandatory pre-bid conference call was scheduled for January 20, 2022 at 10:30 A.M. EST. Bidders were required to submit an Intent to Bid by February 10, 2022 at 3:00 P.M. EST to prepare submissions. The question-and-answer period ran from January 13, 2022 through January 27, 2022 at 3:00 P.M. EST. All submissions were required to be uploaded, submitted, and finalized by the closing time of February 10, 2022 at 3:00 P.M. EST through the Bonfire portal.
Bidders were required to submit completed bid documents in PDF format, including all pages with required signatures, copies of business licenses, and certificates of authority for out-of-state companies. Two separate Excel-based bid tables were required: one for the main Band and Orchestra Instruments category (BT-89DS) and another for Categories B and C (BT-13CY). The commodities covered under this IFB include accordions and accessories, amplified instruments and amplifiers, band and choral risers, band instruments and accessories, band room equipment, and pianos with related accessories and supplies. Bidders were instructed to download response templates from the project listing on the Bonfire portal and to submit all materials through https://claytonk12ga.bonfirehub.com/opportunities/58634. Technical support was available through Bonfire's support team.
Text of this file
Submission Instructions for Bidders IFB 016-22 Band and Orchestra Instruments Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Band and Orchestra Instruments Bid |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| All Required Forms |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Did you upload all pages of the bid? |
| Data Type: Yes/No |
| N/A |
| Required |
| Did you sign page 2 of the bid? |
| Data Type: Yes/No |
| N/A |
| Required |
| Did you upload a copy of the company Business License? |
| Data Type: Yes/No |
| N/A |
| Required |
| If you are an out-of-state company, did you upload a copy of the Certificate of Authority/or Existence? |
| Data Type: Yes/No |
| N/A |
| Required |
| IFB 016-22 Band and Orchestra Instruments (BT-89DS) |
| BidTable: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this BidTable. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| IFB 016-22 Band and Orchestra Instruments (Category B and C) (BT-13CY) |
| BidTable: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this BidTable. The Response Template can be downloaded from the project listing on the Bonfire portal. |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| NIGP |
| 58002 |
| Accordians and Accessories |
| NIGP |
| 58003 |
| Amplified Instruments (Guitars, etc.) and Amplifiers |
| NIGP |
| 58005 |
| Band and Choral Risers |
| NIGP |
| 58010 |
| Band Instruments and Accessories |
| NIGP |
| 58015 |
| Band Room Equipment: Music Cabinets, Stands, etc. |
| NIGP |
| 58060 |
| Pianos, Accessories, Tuning Instruments, Parts and Supplies |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested BidTables:
The BidTable Response Templates can be obtained at https://claytonk12ga.bonfirehub.com/opportunities/58634.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://claytonk12ga.bonfirehub.com/opportunities/58634
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Feb 10, 2022 3:00 PM EST.
The Q&A period for this opportunity starts Jan 13, 2022 3:00 PM EST. The Q&A period for this opportunity ends Jan 27, 2022 3:00 PM EST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Feb 10, 2022 3:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Clayton County Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://bonfirehub.zendesk.com/hc image1.jpeg
Other files
| File | Type | Posted |
|---|---|---|
| Band and Orchestra Instruments | — | |
| Award Information | — | |
| IFB 016-22 Bid Cost Form | — | |
| Bid Analysis Summary | — | |
| Addendum 1 Q & A | — |
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