Addendum 1 Q & A
168 KB Posted
- Attached to
- Band and Orchestra Instruments
- Solicitation number
- IFB016-22
- Issued by
- Clayton County, Georgia
About this file
This Addendum 1 Q&A document issued by Clayton County Public Schools (CCPS) in Jonesboro, Georgia provides clarifications and responses to inquiries regarding IFB 016-22 for Band and Orchestra Instruments. The original solicitation was released on January 13, 2022, with a non-mandatory pre-bid teleconference held on January 20, 2022 at 10:30 A.M. EST via conference call (667) 770-1484, access code 222743#. The pre-bid meeting included remarks by Rose Tookes (Buyer), an overview and scope of work presentation by Dr. Monika Wiley (Director, Fine Arts), and a question-and-answer session. Written questions were required to be submitted by 3:00 P.M. EST on Thursday, January 27, 2022, to purchasing@clayton.k12.ga.us. Sealed bid responses were due by 3:00 P.M. EST on Thursday, February 10, 2022, to the CCPS Purchasing Department at 218 Stockbridge Road, Jonesboro, Georgia 30236. The addendum was issued on February 1, 2022, and required acknowledgement from bidders upon submission of their bids.
The addendum addresses two substantively identical inquiries regarding brand flexibility in the bid response. CCPS clarified that while specific brands may be listed in the solicitation requirements, the school system will consider approved equal brands as acceptable alternatives to the specified products. No pricing information, set-asides, contract term details, or funding sources are detailed in this addendum document. The attachment includes the pre-bid conference attendance sheet showing three CCPS staff members in attendance and confirmation that all subsequent communications, replies, and clarifications will be issued in writing via addenda posted to the CCPS website, with oral responses explicitly noted as non-authoritative.
Text of this file
1058 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700
DR. MORCEASE J. BEASLEY EMMA BENTON
Superintendent of Schools Chief Financial Officer
ADDENDUM # 1
IFB 016-22 BAND AND ORCHESTRA INSTRUMENTS
Solicitation Released: January 13, 2022
Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.
1. The Pre-Bid Teleconference Sign-in Sheet and Agenda pertaining to this IFB are attached hereto as Attachment 1.
2. Clayton County Public Schools (CCPS) has received questions pertaining to this IFB. The questions and their resulting answers are attached hereto as Attachment 2.
Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing
ACKNOWLEDGEMENT
This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.
The above addendum is hereby acknowledged:
Signature
Title
Company Name
Date
Clayton County Public Schools Division of Business Services
DocuSign Envelope ID: 3116569F-8292-40DF-9D63-F6A69D36B9AD
February 1, 2022 | 1:13:21 PM EST
ATTACHMENT 1
IFB NO. 016-22
BAND AND ORCHESTRA INSTRUMENTS
PRE-BID TELECONFERENCE CALL
January 20, 2022, 10:30 A.M.
Phone Number
(667) 770-1484
Access Code: 222743#
Clayton County Public Schools Department of Purchasing
Agenda
1. Opening Remarks Rose Tookes Buyer
Introduction of CCPS Staff Purpose of the Meeting Purchasing Process Required Forms Submission of Written Questions
2. Overview and Scope of Work Dr. Monika Wiley Director, Fine Arts
3. Questions and Answers Dr. Monika Wiley
Rose Tookes
4. Conclusion and Adjournment Rose Tookes
Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 218 Stockbridge Road, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Thursday, February 10, 2022.
All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Thursday, January 27, 2022. Submit questions to: purchasing@clayton.k12.ga.us. All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.
mailto:purchasing@clayton.k12.ga.us
IFB 016-22 BAND AND ORCHESTRA INSTRUMENTS
Pre-Bid Tele-Conference Call
Thursday, January 20, 2022, 10:30 A.M.
Attendance Sheet
Name Signature Title Company Name
1 Rose Tookes Pre-Bid Tele-Conference Call Buyer CCPS
2 Dr. Monika Wiley Pre-Bid Tele-Conference Call Director, Fine Arts CCPS
3 Isaiah Bell Pre-Bid Tele-Conference Call Instructional Specialist CCPS
ATTACHMENT 2
QUESTION 1: I just received information about the above bid. Will the school considered comparable alternate brands?
ANSWER: CCPS will consider an approved equal brand.
QUESTION 2: I would like to know if comparable alternate brands will be considered for the above bid?
ANSWER: CCPS will consider an approved equal brand.
Division of Business Services
| 2022-02-01T10:13:22-0800 | |
| Digitally verifiable PDF exported from www.docusign.com |
Other files
| File | Type | Posted |
|---|---|---|
| Award Information | — | |
| IFB 016-22 Bid Cost Form | — | |
| Bid Analysis Summary | — | |
| IFB016 Submission Instructions | — | |
| Band and Orchestra Instruments | — |
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