Baker and Labconco HEPA Exhaust and Supply Filter (Brand Name or Equivalent)

The Commonwealth of Virginia Department of Forensic Science is requesting bids on disposable HEPA exhaust and supply filters for the Western Laboratory in Roanoke under IFB QQ-128386, with bids due September 29, 2026 at 10:00 a.m. EST. Equivalents to specified Baker and Labconco brands are accepted for all line items provided critical specifications including pressure drop ratings and gasket materials (double closed-cell EPDM or Neoprene) are maintained.

The scope comprises six line items: Baker exhaust filters (18"×24"×12" and 18"×18"×12", 4 and 1 unit); Baker supply filters (18"×72"×6" and 18"×48"×6", 1 unit each); Labconco exhaust filters (48"×18"×8", 2 units); and Labconco supply filters (72"×18"×3", 2 units). All filters must meet specified pressure drop and airflow requirements. Delivery is FOB Destination to 6600 Northside High School Road, Roanoke, Virginia 24019, Monday–Friday, 8:00 a.m.–4:00 p.m., with a lift gate required; bidders must include all freight and shipping costs in pricing. A twelve-month warranty against defects in material and workmanship is required with each filter, along with operations and maintenance manuals.

The Commonwealth reserves award discretion by size: award goes to a DSBSD-certified micro business if the bid does not exceed $10,000, or to a DSBSD-certified small business if the bid does not exceed $100,000 (provided the agency determines price is fair and reasonable); otherwise award is made to the lowest responsive and responsible bidder of any size. This is a one-time single purchase, but the Department of Forensic Science holds an ordering option to place additional orders within ninety days after award at original unit prices, capped at 100 percent of the original quantity.

Bids must be submitted electronically through eVA at www.eva.virginia.gov and remain valid for ninety days. Questions must be directed to Contracting Officer Cynthia Callender no later than two working days before the due date. All vendors must register in eVA and pay applicable transaction fees (1% of order value, capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses).