BA and PM Services for Psychiatric Security Review Board Client Management System

The Oregon Department of Administrative Services, State Procurement Services (DAS SPS) has issued a Request for Quote (RFQ) on behalf of the Psychiatric Security Review Board (PSRB) to procure Business Analyst (BA) and Project Manager (PM) IT professional services for replacing their legacy Client Management System (CMS). The solicitation seeks a single consultant to restart the project at the Initiating and Planning stages, with the goal of achieving Stage Gate 1 and Stage Gate 2 endorsements from Enterprise Information Services (EIS) by early/mid 2026. The current CMS is a 46-year-old, on-premises system built on Microsoft Access technologies, containing over 3,100 records and subject to a 75-year retention policy. The RFQ requires comprehensive deliverables including current/future state analysis, requirement refinement, market research, stage gate documentation, vendor RFP support, and ongoing project management functions. The evaluation will utilize a best value analysis scoring methodology totaling 1,000 points, with points allocated across organizational experience, key personnel qualifications, reference checks, work examples, and price quote components. The solicitation was issued on October 27, 2025, with quotes due by November 17, 2025 at 5:00 PM Pacific Time, and the highest-ranking responsible consultant will likely be awarded the contract.

The RFQ documentation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. A previous Systems Integrator (SI) vendor procurement was unsuccessful due to technological limitations related to mission-critical Criminal Justice Information Services (CJIS) requirements, which suggests potential technical constraints for potential bidders. The solicitation does not list incumbent vendors or specify a precise award value or budget range, though the complexity of the project indicates a significant scope of work. Consultants must demonstrate expertise in government IT systems, specifically in replacing legacy client management platforms with modern technological solutions. The project's critical nature, involving sensitive record management and potential integration with existing government systems, suggests that respondents will need comprehensive technical capabilities and experience with public sector technology implementations. Potential bidders should carefully review the technical requirements, particularly the CJIS compliance specifications and the need to support a system with long-term record retention obligations.