B26-01 Alarm Monitoring Services

Forsyth County Schools Board of Education is issuing a competitive sealed bid solicitation (B26-01) for comprehensive alarm monitoring services covering approximately 95 existing alarm panels and six emergency phones across 130 school facilities located throughout Forsyth County, Georgia. The required services include 24/7/365 digital, code-specific monitoring for intrusion, fire, and applicable equipment alarms with seamless integration into current Forsyth County Schools infrastructure, including Ademco Vista 128BP, 128FBP, and 250BPT panels using Honeywell Alarmnet with cellular backup communication through 7845 IGSMV4G protocol. The contract term is one year from the award date with four optional one-year renewals available by mutual agreement, and pricing must remain firm for the entire 12-month contract period with any renewal price modifications limited to the Consumer Price Index and requiring supporting documentation. Qualified bidders must submit sealed bids exclusively through the Euna Procurement Portal by 3:00 PM Eastern time on February 12, 2026, with public opening at the Forsyth County Schools Purchasing Department located at 2150 Keith Bridge Road, Cumming, Georgia 30040. Questions regarding the solicitation must be submitted through the Message Center prior to the established question deadline. Bidders are required to provide separate unit pricing for monthly monitoring services per alarm panel and per phone, specify the cost to add locations during the contract lead time, indicate the lead time required to commence monitoring after notice of award, and submit a Contractor Questionnaire, references, monitoring service certification, and a detailed work plan including the number of accounts to be serviced and average response times. Award will be made to the lowest responsive and responsible bidder whose bid meets all specifications and requirements; evaluation criteria include price, compliance with technical specifications, ability to integrate with existing equipment, and proposed service capabilities.

There are no set-aside designations identified in this solicitation for disadvantaged enterprises or minority-owned businesses. All bidders must comply with E-Verify federal work authorization requirements under O.C.G.A. 13-10-91 throughout the contract period and ensure all subcontractors submit compliant affidavits; failure to utilize E-Verify constitutes material breach. Successful bidders must obtain comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence, Commercial Automobile Liability of $1,000,000 combined single limit, and Umbrella/Excess Liability of $2,000,000 per occurrence and aggregate, with Forsyth County Schools named as an additional insured. All contractor personnel must register through the Safety-Check Contractor Identification System and pass a Sexual Offender Database check before commencing work on school property. The solicitation documents do not identify any incumbent vendors, current contractors, or budget ranges for this procurement. Site visits are encouraged and may be scheduled through Wayne Caston at wcaston@forsyth.k12.ga.us. Forsyth County Schools is exempt from federal excise tax and state and local sales taxes, and all delivery costs, installation charges, and contract execution expenses must be included in quoted prices with delivery FOB destination to FCS-specified locations.