B027-09 Air Duct Cleaning

The City of Meriden is soliciting bids for professional air duct cleaning services at the Meriden Police Department and Fire Stations 1–6 under ITB B027-09, with bids due September 16, 2026 at 11:00 a.m. and a mandatory pre-bid meeting on August 26, 2026 at 9:00 a.m. A local preference under Section 3-14 of the Code of the City of Meriden allows city-based businesses within ten percent of the lowest bid to accept the award at the low bid amount.

The scope encompasses HVAC air distribution system cleaning across seven municipal facilities, including approximately 34 heat pumps at the Police Department, air handling units and variable air volume boxes at Station 1, rooftop units at Stations 2–3, furnaces at Station 4, air handling units at Station 5, and mini-split systems at Station 6. Services include pre-service and post-service video inspection, cleaning of all accessible ductwork components including registers and diffusers, and HVAC component cleaning such as blower assemblies and coils. All work must minimize disruption to active police and fire operations.

Bidders must assign at least one Air Systems Cleaning Specialist (ASCS) certified technician, maintain active membership in good standing with a relevant trade association, comply with OSHA requirements and National Air Duct Cleaners Association guidelines, and obtain necessary state and local permits. All personnel must be vetted by the Meriden Police Department before work commencement. Prevailing wage requirements will apply. Bid pricing must be submitted as lump-sum amounts for each facility with seven separate line items. Each bid requires a ten percent bid bond, a notarized Non-Collusive Bid Statement, a Request for Status as a Meriden Based Business form, a Bidder's Qualification Statement, and a Performance Bond. Insurance requirements include Commercial General Liability ($1,000,000 occurrence/$2,000,000 aggregate), Business Automobile Liability ($1,000,000 combined single limit), Connecticut statutory Workers' Compensation and Employer's Liability, and Professional Liability/Errors and Omissions ($2,000,000 per claim/$2,000,000 aggregate). The City is exempt from federal excise taxes and Connecticut sales and use taxes. Questions are due September 9, 2026 at 4:00 p.m. Work is anticipated to commence in fall 2026.