B-2715BM Projector Retrofit & Miscellaneous Items

Gwinnett County Public Schools (GCPS) is soliciting competitive sealed bids for Projector Retrofit and Miscellaneous Items under bid B-2715BM, with written questions due November 5, 2026 at 9:00 a.m. EST and bids due November 11, 2026 at 9:00 a.m. EST. Suppliers must register on the Euna Procurement portal (formerly Bonfire) at gwinnett.bonfirehub.com to receive notices, download solicitation documents, and submit bids digitally, and all questions must go through the portal's Message Center.

The procurement is a demand usage contract. Anticipated annual quantities are estimates for bid purposes only and do not constitute a binding commitment. Award goes to the lowest responsive and responsible bidder, and GCPS may split awards or award in entirety at its discretion. Grouped bid-table items are awarded all or none, while non-grouped items are awarded by line item.

The initial term runs from January 20, 2027 or upon award, through January 19, 2028. GCPS may renew for up to four additional one-year periods, for a maximum total term of five years, subject to Gwinnett County Board of Education approval.

Bidders should submit their best pricing with the bid, and pricing must remain firm for the initial term. Failure to maintain firm pricing may result in bid rejection. Price adjustments are available only for documented cost escalations arising after bid submission due to economic factors, marketplace conditions, acts of God, or tariffs. Requests are subject to stringent documentation requirements and GCPS verification and good-faith negotiation.

GCPS does not designate or endorse preferred partners or resellers. Manufacturers are expected to offer consistent tiered pricing and commercial considerations to all participating suppliers, so all respondents compete on equal footing.