B-2615BM On Demand IT Professional Services

Gwinnett County Public Schools (GCPS), the largest school system in Georgia with over 140 schools and 182,000 students, is soliciting competitive sealed bids for On Demand IT Professional Services under solicitation B-2615BM. The procurement seeks qualified service providers to supply IT professionals on a demand-usage basis with no guaranteed minimum volume of work. Bidders must submit hourly rates for applicable IT professional roles in low and high ranges, though completion of all roles is not required; pricing must remain firm for the initial contract term and failure to maintain firm pricing will result in bid rejection. Required qualifications include submission of three current business references, demonstration of experience in the Atlanta market, explanation of service level and account management capabilities, and provision of a replacement policy for unacceptable contractors within two business days of notification. Service providers must conduct criminal background checks on all applicants and verify legal work eligibility through E-Verify, with contractors typically scheduled for 40 hours per week Monday through Friday from 7:00 AM to 4:00 PM. The award will be made to the lowest responsive and responsible bidder; questions must be submitted through the Euna Procurement message center by April 6, 2026 at 9:00 AM EST, and sealed bids are due electronically through Euna Procurement by April 13, 2026 at 9:00 AM EST. The contract term is effective July 1, 2026 through June 30, 2027, with GCPS reserving renewal rights for up to four additional one-year periods for a maximum total term of five years.

This solicitation does not identify specific set-aside designations or restrictions on organization types, though GCPS reserves the right to apply tie-breaking procedures favoring in-county vendors, then in-state vendors. Responding vendors must comply with extensive compliance requirements including submission of a W-9 Substitute Supplier Information Form with business classification, tax identification numbers, DUNS registration confirmation, E-Verify documentation, and compliance with the Georgia Security and Immigration Compliance Act. Vendors must furnish Certificates of Insurance prior to commencing work, including Commercial General Liability Insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability Insurance with combined single limits of $500,000 per accident, and Worker's Compensation and Employer's Liability Insurance complying with Georgia statutory requirements. Additionally, all contractors must comply with FERPA requirements regarding student educational records, execute the district's Privacy and Security Terms agreement addressing data protection obligations, submit a Lobbying Certification, and agree to monthly invoicing with payment upon GCPS approval; GCPS does not provide visa sponsorship and reserves the right to terminate any contractor at any time. The solicitation does not reference any incumbent vendors, current contractors, or specific budget ranges for this on-demand services engagement.