Aviation fuels supply, equipment and services

The City of Portales Municipal Airport is seeking a qualified provider for aviation fuels supply, equipment, and services through Request for Proposal (RFP) #2026-01, with proposals due on November 6, 2025, at 2:00 p.m. MST. The procurement specifically targets a vendor to supply bulk and branded 100LL Avgas and Jet A aviation fuels for storage and resale at the airport. The successful contractor must provide transportation equipment capable of offloading fuel into airport storage tanks, demonstrating compliance with NFPA 407 Standards, 49 CFR Part 139, and FAA Advisory Circular requirements. Fuel pricing will be based on the supplier's rack price, with proposals required to provide a detailed breakdown of pricing components. The contractor must also offer merchant services accepting various credit cards, including Visa, MasterCard, Discover, American Express, and military/government cards, with a credit card terminal provided at no additional charge. The evaluation process will assess proposals based on 100 possible points, considering factors such as qualifications, experience, safety compliance, general knowledge, availability, and references.

The RFP appears to have potential New Mexico business preferences for resident businesses and veteran-owned businesses, which may be applied during the evaluation process. While no specific set-aside designations are explicitly mentioned, the procurement emphasizes the need for a provider with extensive knowledge of fuel delivery operations, including software, hardware, and equipment services, and certification in Part 139 airport fueling. The contract will be for an initial one-year term with the potential for up to three additional one-year renewals, providing potential long-term opportunity for the selected vendor. The procurement is specifically located in Rio Arriba County and targets a municipal airport context. No specific budget range or award value is explicitly stated in the provided documentation, but the comprehensive requirements suggest a significant operational commitment for the selected aviation fuel supplier.