Aviation Fuel TrailerBid Documents

The Indiana Department of Administration is requesting bids for aviation fuel trailers, with bids due September 29, 2026 at 11:00 a.m. EDT. Questions are due September 22, 2026 and should be directed to Lynne Dutton, Head Procurement Agent, at ldutton@isp.in.gov.

Bids must be submitted by email to ldutton@isp.in.gov or by fax to 317-233-6668, attention Lynne Dutton. The bid package is available for download; this procurement does not accept electronic submission through the Supplier Portal. Prospective bidders must register with IDOA as a supplier before a contract award can be issued, though registration is not required to submit a bid.

The specifications document outlines detailed technical requirements for fuel trailer construction, including tank capacity, material specifications (steel gauge thickness and welding standards), valve systems, weight distribution, and compliance with applicable safety regulations. Specific quantities and contract value are referenced on separate Event Details pages, which must be reviewed and returned in their entirety as part of the bid submission.

The selected vendor must complete a W-9 form and the State's direct deposit form before the State can process a purchase order. Late bids received after the deadline will be considered only if no timely bids are received or may be used for fair and responsible vendor comparison purposes.