4-SPECS Bid 4040.pdf
PDF 165 KB Posted
- Attached to
- A/V Upgrades for the EOC
- Solicitation number
- Bid 4040
- Issued by
- Rensselaer County, New York
About this file
This is a specifications document for Bid 4040 issued by Hudson Valley Community College (HVCC), a SUNY institution located in Troy, New York, seeking qualified vendors to provide Audio/Video upgrades for the Educational Opportunity Center (EOC) at 431 River Street. The project encompasses upgrades to 15 classrooms and requires the supply and installation of fourteen 98-inch Viewsonic IFP9851 interactive flat panels, one 86-inch Viewsonic IFP8651 flat panel, fifteen touch panel interactive mounts, fifteen Saros Sound Bar 200 units, associated cables and hardware, extended manufacturer warranty coverage for years four and five, complete installation by certified technicians with on-site training, and a two-year customer care agreement providing unlimited technical support, work order tracking, software updates, and on-site technician support. All equipment must be delivered, installed, and on-site training completed by June 30, 2026. A pre-bid site visit is scheduled for Thursday, April 16 at 9:30 a.m., with attendees required to confirm with Jen Cook at 518-273-1900 X2212. Vendors must submit bids through the online Bonfire system at https://hvcc.bonfirehub.com no later than the submission deadline, with the award going to the lowest responsible bidder meeting all specifications.
Vendors must be authorized distributors of the specified equipment and maintain a local office within 60 miles of the college. All pricing should be submitted on a provided Excel spreadsheet with FOB Destination terms. HVCC reserves the right to investigate bidder responsibility and qualifications and may disqualify prospective bidders or reject bids based on submitted evidence. Awarded contractors are prohibited from entering into subcontracts without prior written consent from HVCC. The successful vendor must complete and sign the Service and Supply Agreement located on the college's purchasing website. Late submissions will not be accepted, and no bid extension requests will be granted.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 3-Bid Legal Information.pdf | ||
| 2-Non Collusive.pdf | ||
| 6-Bid Form Bid 4040.pdf | ||
| 5-Price List Bid 4040.xlsx | XLSX spreadsheet | |
| 1-Insurance.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SPECIFICATIONS FOR BID 4040
A/V UPGRADES FOR THE EOC
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to provide Audio/Video upgrades for the Educational Opportunity Center (EOC) Location at 431 River Street, Troy NY 12180.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
The Educational Opportunity Center (EOC) has 15 classrooms that need A/V upgrades based on the specifications below:
Equipment to Purchase
• QTY (14) Viewsonic IFP9851 - 98in ViewBoard 4K Interactive Flat Panel, 3840 x 2160 resolution
• ·QTY (1) Viewsonic IFP8651 - TFT LCD Module with DLED Backlight - Flat - 3840 x 2160 - 86Inch
• QTY (15) TOUCH PANEL INTERACTIVE WB MOUNT
• QTY (15) 600MM VERTICAL M8 NO OFFSET
• QTY (15) Saros® Sound Bar 200, Powered, Black
• QTY (15) Video-Sound bar Mount
• QTY (15) Crestron® Certified HDMI® Interface Cable, 10.2 Gbps, 30 ft (9.1 m)
• QTY (15) USB 2.0 Extender 1 Port
• QTY (15) AVSG_CABLES-2 - Miscellaneous Cables Connectors and Hardware
Additional Services
• Extended on-site manufacturer warranty for services 4th and 5th year
• Complete Installation by trained/certified technician including setup and on-site training
• 2-Year Customer Care Agreement to cover all units including but not limited to:
-unlimited telephone technical support
- work order services tracking -all standard shipping and freight charges included at no extra costs -software updates and upgrades as released by manufacturers -minor programming changes to improve systems -trained/certified technician to provide on-site support and labor to repair or replace faulty equipment
Vendor should quote FOB Destination
SECTION D- SPECIAL REQUIREMENTS
All equipment must be delivered installed, and on-site training to be completed by 6/30/26.
A pre-bid site visit will be held on Thursday, April 16th at 9:30 am. Please contact Jen Cook at 518-273-1900 X2212 to confirm attendance.
SECTION E- VENDOR QUALIFICATIONS
Vendor must be an authorized distributor of the equipment specified
Vendor must have a local office within 60 miles of the college.
SECTION F - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the
College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
SECTION G-SCORING
This bid will be awarded to the lowest responsible bidder who meets all specifications.
All pricing should be submitted on the provided excel spreadsheet.
SECTION H – SUBMISSION INFORMATION
Vendors must submit bids using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date.
HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800- 354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION I – CONTACTS
https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com
Issuing Office
Educational Opportunity Center Business Services m.einarsson@hvcc.edu mailto:m.einarsson@hvcc.edu
File details come from the government source that posted it. Updated .