Automotive Fluids, As-Needed

The Clarkstown Central School District in New City, New York, located within Rockland County, is soliciting bids for an as-needed automotive fluids procurement contract for its Transportation Department. The Request for Bid (RFB 2025-26.21) seeks comprehensive automotive fluid supplies, including specific quantities of CJ-4 and 5W-30 synthetic engine oil (estimated 3,000 gallons), automatic transmission fluid (250 gallons), windshield washer fluid (500 gallons), anti-freeze/coolant (500 gallons), and diesel exhaust fluid (16 drums). Vendors must provide detailed product specifications and comply with technical standards, including specific brand equivalents like Quaker State Universal HDX, Dexos 5W30 Synthetic, and Prestone Extended-Life Antifreeze. The bid requires bidders to submit certificates of compliance with state laws, non-collusive bidding certifications, sexual harassment prevention statements, and insurance documentation. The bid is scheduled to be opened on November 6, 2025, at 11:00 AM, with the contract covering a one-year period from the award date. The district will evaluate bids based on the lowest responsible bidder, considering factors beyond price, such as product quality, reliability, and specification compliance.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documents, the previous year's bid summary indicates multiple vendors have historically competed for this contract, including Lubenet LLC, David Weber Oil, and Safety KleenSystems. The total bid values from the previous procurement cycle ranged from approximately $45,488 to $50,898.75, suggesting a potential budget range for the upcoming contract. Delivery requirements specify bulk delivery to designated tanks and drums, indicating the need for vendors with robust logistics capabilities. The contract appears to be structured as an annual agreement with potential renewal options, though specific renewal terms are not detailed in the provided documentation. Vendors must demonstrate the ability to provide ASTM-specified automotive fluids compatible with the school district's transportation fleet requirements, with pricing to be submitted on a unit basis for each fluid type.