Automotive Filters

The South Dakota Department of Transportation is issuing an Invitation for Bid (IFB) for automotive filters to be supplied to four regional shop locations across the state: Aberdeen, Mitchell, Pierre, and Rapid City. The procurement seeks the supply of automotive, truck, and car type oil filters constructed of non-Terne-plated steel and standardized according to WIX numbers, which serve as the basis for the state's computer filter listing system. All awarded vendors are required to provide a comprehensive cross-reference list matching their filters to WIX numbers and ensure all delivered filters are labeled with both the cross-referenced WIX number and the DOT Inventory Number; failure to provide this cross-referencing service may result in bid rejection. Filters must be delivered within seven days of order receipt to the designated regional storerooms, with specific shipping and invoicing contact information provided for each facility. The bid posting date is April 14, 2026, with a due date of May 7, 2026. Awards will be made to the lowest responsible and responsive bidder, and contracts are generally awarded on a firm fixed price basis with delivery required within thirty days of order receipt unless otherwise specified.

The South Dakota Vendor Manual does not identify any specific set-aside designations or restrictions limiting the types of organizations that may respond to this procurement; however, all bidders must comply with South Dakota Secretary of State corporate registration requirements unless claiming a specific exemption. Vendor registration on the state bidders' list is free and available online through ESM Solutions and is categorized by commodity classifications. No incumbent vendors or current contractors are identified in the solicitation documents. Vendors are responsible for all shipping, packing, and delivery costs unless otherwise specified in the solicitation, and all items must be new and of current production. No specific award value or budget range is disclosed in the available documentation; however, given that the procurement exceeds $50,000, it is being issued as a formal sealed bid (IFB) rather than a Request for Quotation. Payment will be made according to the South Dakota Prompt Payment Act, requiring payment within forty-five days of receipt and written acceptance of goods or services and invoices.