19776_specs.pdf

This specification document outlines the requirements for automotive filters to be supplied to the South Dakota Department of Transportation across four regional shop locations: Aberdeen, Mitchell, Pierre, and Rapid City. The procurement seeks automotive, truck, and car type oil filters constructed of non-Terne-plated steel, standardized according to WIX numbers that align with the state's computer filter listing system. The invitation for bid was posted on April 14, 2026, with submissions due by May 7, 2026. All awarded vendors must provide comprehensive cross-reference lists matching their filter offerings to WIX numbers and ensure all delivered filters are labeled with both the cross-referenced WIX number and the corresponding DOT Inventory Number. Filters must be delivered within seven days of order receipt to the designated regional storerooms at their specified shipping and invoicing addresses. Failure to provide the cross-referencing service may result in bid rejection.

Awards will be made to the lowest responsible and responsive bidder on a firm fixed price basis, with contracts generally requiring delivery within thirty days of order receipt. All vendors are responsible for shipping, packing, and delivery costs unless otherwise specified, and all items must be new and of current production. No incumbent vendors or current contractors are identified in the solicitation. Payment will be made in accordance with the South Dakota Prompt Payment Act, requiring payment within forty-five days of receipt and written acceptance of goods and invoices. Vendor registration on the state bidders' list is free and available through ESM Solutions, categorized by commodity classifications, with no specific set-aside designations or restrictions limiting bidder eligibility beyond South Dakota Secretary of State corporate registration compliance requirements.