Automatic Gate and Power-Assisted Door Repair Services

The City of Palm Bay, Florida is requesting bids for automatic gate and power-assisted door repair services citywide under ITB-26, with bids due October 27, 2026. Drug-Free Workplace certification provides preference in award tie-breaking; local vendors within Palm Bay or Brevard County receive secondary tie-breaking preference under Florida law.

Bidders must submit a comprehensive Schedule of Rates covering six pricing elements: standard hourly labor (Monday–Friday, 7:00 a.m.–5:00 p.m.), overtime/after-hours labor, emergency service labor, minimum service call charge for standard hours, minimum service call charge for overtime/after-hours/emergency calls, and parts and materials markup percentage. Work scheduling is coordinated and approved by the Department of Parks and Facilities. Contractors must furnish all labor, materials, supplies, parts, equipment, travel, and supervision in accordance with OEM recommended procedures and applicable codes and standards.

The contract term is twelve months with the option to extend for four additional twelve-month periods by mutual written agreement, up to sixty months cumulative. Bid prices remain firm for the initial twelve-month term. In years two through five, contractors may request annual price adjustments limited to the Consumer Price Index inflation rate, submitted ninety calendar days prior to each contract anniversary and subject to Chief Procurement Officer approval. Payment is made upon acceptance of work by the using City department in accordance with the Local Government Prompt Payment Act.

Contractors must maintain Commercial General Liability insurance of $1 million each occurrence / $2 million aggregate, Automobile Liability of $1 million combined single limit, and Workers' Compensation as required by Florida law, with the City named as additional insured on applicable policies. Bidders must submit a minimum of three references documenting current experience, a Non-Collusion Affidavit notarized in Brevard County, a Human Trafficking Affidavit, and Drug-Free Workplace certification. Bidders must comply with Florida's E-Verify employment eligibility requirements and Scrutinized Companies List restrictions.