Automated Sandbag Filling Machine

The New Hampshire Department of Administrative Services, Division of Procurement and Support Services, has issued a Request for Bid (RFB) for the procurement of one automated sandbag filling machine to support state emergency management and transportation operations. The machine must be equipped with a one cubic yard steel hopper mounted in a five-foot tall frame, capable of filling 1,000 bags per hour, and include a digital bag counter with audible pack/pallet alarm, vibration control, and orange-colored wing walls that allow the equipment to fit within the bed of a pickup truck. The successful vendor must deliver the machine within 30 days of purchase order receipt to the New Hampshire Department of Transportation in Franklin, New Hampshire. Key evaluation criteria include bid price compliance, conformance to specifications, warranty coverage of 100 percent of parts, shipping, labor, travel, lodging, and expenses for not less than one year or the manufacturer's standard warranty period (whichever is greater), and vendor registration status in New Hampshire. The solicitation was distributed on January 23, 2026, with a vendor question deadline of February 5, 2026, and a bid closing date of February 12, 2026, at 11:30 AM Eastern Time; all bids must be submitted to NH.Purchasing@DAS.NH.Gov and remain valid for 180 days from the closing date. The State will conduct the bid opening via Microsoft Teams and Webex video conferencing and reserves the right to reject any or all bids.

The solicitation does not specify set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted vendor categories, indicating this is an open competitive procurement available to all qualified vendors. No incumbent vendors or current contractors are identified in the solicitation documents. All bid prices must be quoted in U.S. dollars and remain firm throughout the contract period, with delivery costs included on an F.O.B. Destination basis to the designated location in Franklin, New Hampshire, and no additional charges permitted for special fees, surcharges, or fuel. Payment will be made via Automated Clearing House (ACH) transfer within 30 days of invoice receipt or upon delivery, inspection, and acceptance of items, whichever occurs later. Vendors must be registered to conduct business in New Hampshire and have a completed vendor application on file prior to award consideration. The contract will be awarded as a one-time purchase order to the vendor submitting a conforming bid at the lowest cost, with no renewal options specified, and the State retains the authority to terminate the contract at any time with 30 days written notice.