Authorized Freightliner Service, Repair, Maintenance, and OEM Parts

The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division is seeking a qualified vendor to provide authorized Freightliner vehicle service, repair, maintenance, and OEM parts on an as-needed basis throughout Fiscal Year 2027, with a proposal due date of June 19, 2026. This is an informal solicitation, not a competitive bidding process with fixed quantities or deliverables.

Services include preventative maintenance, diagnostics, repairs, engine services, and OEM parts supply for the City's fleet of medium and heavy-duty vehicles. Vendors must maintain a current Pasadena Business License and California Department of Industrial Relations certification for public works projects under Division 2, Part 7, Chapter 1. Optional Small and Micro Business Certification from the California Department of General Services is available. The Relevant Experience Form requires documentation of five completed or ongoing projects of similar scope and size, with full contract owner references.

Historical spending data shows three-year expenditures of $129,987.79 (2023–2025), with annual amounts trending upward: $28,386.93 in 2023, $43,868.16 in 2024, and $57,732.70 in 2025. The incumbent vendor is Los Angeles Truck Centers LLC. Individual purchase orders have ranged from approximately $24,995 to $48,526. Vendors must maintain $2 million in total insurance coverage.

Service delivery must occur no more than 90 days after receipt of a city purchase order, with standard payment terms of 30 days. Vendors must complete the Vendor Questionnaire (Form AA-1), Licenses and Certifications form, and Signature Page and Legal Status certification. For contracts valued at $25,000 or more involving labor or services, the Project Workforce Utilization form (Form AA-2) detailing staffing by job classification and Pasadena resident employment is required. Vendors must hold a Unique Entity ID in SAM and comply with Standard Form-LLL Disclosure of Lobbying Activities if applicable. Addendum #2 Revision was posted June 4, 2026 and supersedes prior solicitation terms.