Audit and Report

The Florida Department of Commerce's Economic Accountability and Transparency (EAT) Office is conducting a Request for Information (RFI) for a web-based Software as a Service (SaaS) solution to manage and streamline report and audit processes across multiple divisions. The RFI, designated as 25-RFI-002-KP, seeks a comprehensive platform capable of supporting report scheduling, collaborative editing, historical response archiving, inter and intra-agency coordination, approval workflows, and standardization for approximately 200 federal and state reports. Key required features include Microsoft Word-like production capabilities, PDF template compatibility, dashboard functionality, email/calendar reminders, archiving capabilities, and API integration with existing systems like Microsoft 365 and SharePoint. The RFI was posted on February 10, 2025, with responses due by March 19, 2025, at 3:00 PM EST, and potential oral presentations may be scheduled between March and April 2025. The solution must improve upon the current Smartsheet-based system, which requires manual updates and lacks comprehensive approval and historical reporting features.

The RFI does not specify specific set-aside designations or restrictions on responding organizations, and responses will not directly result in a contract award. The current technological infrastructure involves Smartsheet and automation workflows across multiple divisions including Community Development, Economic Development, Finance & Administration, Information Technology, Inspector General, Office of the Secretary, and Workforce Services. While no specific budget or award value is mentioned, the solution must support tracking and managing reports mandated by federal agencies like the U.S. Department of Labor, Housing and Urban Development, and Health and Human Services, as well as Florida state statutes. Respondents will not be prohibited from participating in any subsequent competitive solicitations, and the information gathered will be used to develop future procurement strategies. The solution must be scalable and capable of handling the complex reporting requirements across various governmental functions, including unemployment assistance, workforce development, community grants, economic initiatives, financial transactions, and administrative functions.