Auction Services for Municipal Personal Property, Equipment and Vehicles

The County of Rockland, New York, on behalf of the Empire State Cooperative Procurement Alliance (ESCPA), is soliciting proposals for professional auction services to facilitate the sale and disposal of surplus municipal personal property, equipment, and vehicles. The resulting contract will serve as a cooperative procurement vehicle available to the County of Rockland and all authorized political subdivisions, school districts, BOCES, special districts, and other eligible entities throughout New York State pursuant to New York State General Municipal Law 103(3), effectively providing statewide utility while remaining a County of Rockland contract. Qualified proposers must provide comprehensive, internet-based auction platform services including online auction platform functionality, auction setup and listing services, marketing and promotion, payment collection and financial administration, buyer management and pickup coordination, title transfer support, customer support and training, and compliance and records management. Proposers must demonstrate a minimum of five years of experience providing auction services to governmental entities and must submit documentation of municipal auctions conducted over the last three calendar years, bidder database metrics, marketing plans, and references from at least three current and two past municipal customers. The evaluation criteria assigns 300 points to experience and qualifications, 250 points to bidder database and marketing reach, 200 points to online platform and operational approach, 200 points to cost and financial return, and 50 points to government references. The solicitation includes a virtual pre-proposal meeting scheduled for May 21, 2026, at 10:00 AM via Microsoft Teams, with a deadline for written questions on May 28, 2026, at 3:00 PM EDT, and proposals must be submitted by June 4, 2026, at 3:00 PM EDT through the Bonfire Portal. The initial contract term is three years with options for two additional one-year renewals, and the County reserves the right to conduct regular performance and cost reviews.

The solicitation does not reference set-aside designations or restrictions limiting responses to specific enterprise categories, suggesting that all qualified firms are eligible to compete regardless of disadvantaged enterprise status. Real estate auction services are expressly excluded from this procurement. Proposers must be authorized to do business in New York, carry commercial general liability insurance of $1,000,000 per occurrence, maintain appropriate workers' compensation coverage, and comply with all applicable federal, state, and local laws. Pricing should emphasize minimizing direct costs to participating agencies through buyer's premiums or similar bidder-paid charges, with the RFP specifically requesting highly competitive buyer's premium rates. The awarded contractor must participate in the Empire Procure Connect (EPC) Online Marketplace, remit a 1.75% administrative fee applied only to the buyer's premium, and remit net proceeds from auctions to selling agencies within fourteen calendar days after auction close. No specific budget range or award value is listed in the solicitation documents; instead, compensation will be derived from buyer's premiums and other fees as proposed and accepted during the RFP evaluation process.