Auburn FMS#2 & CHP Lawncare

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, acting on behalf of the Department of Defense, Veterans and Emergency Management, is seeking lawn care services for the Maine Army National Guard facility located at 64 Mount Apatite Road in Auburn, Androscoggin County. The solicitation covers a 3.66-acre mowable area, including 0.84 acres of retention pond, with services required from May through October annually. Specific service requirements include weekly mowing and trimming to maintain grass height between 3.5 to 5 inches, edging, grass clipping and debris removal, trash collection, and specialized maintenance of underdrain filter beds, retention ponds, and fencing perimeters. The contract term runs from May 1, 2026, through April 30, 2027, with four optional one-year renewal periods available through October 31, 2030. Bidders must submit comprehensive quotations covering all five potential years using the State's Vendor Self Service system, with questions due by January 20, 2026, at 12:00 p.m. and final quotations due January 29, 2026, at 4:00 p.m. Eastern Standard Time. Evaluation will be conducted on a best value basis, primarily focusing on lowest price among conforming bids.

No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. The current incumbent vendor is Evergreen Yard Care, Inc., which has been maintaining the facility at an approximate yearly cost of $13,200, including spring cleanup. Contractors must meet several critical requirements, including providing a Responsible Bidder Certification, detailed cost response, subcontractor information (limited to 15% of work), and a comprehensive Disaster Recovery Plan. All contractor personnel must pass a federal background check conducted by the Department of Veterans and Emergency Management before facility access. The contract includes strict performance monitoring, with monthly evaluations using a detailed checklist and potential contract termination for poor performance. Contractors will be responsible for any facility or ground damages and must complete repairs within ten working days. While no specific budget range is explicitly stated, the current vendor's annual cost provides a baseline reference of approximately $13,200 per year, with potential variations based on bid submissions.