Athletic/Hardwood Floor Refinishing

The University of Wisconsin System Administration, specifically on behalf of the University of Wisconsin-Eau Claire, University of Wisconsin-Stout, and University of Wisconsin-River Falls, is seeking a vendor or vendors to provide comprehensive hardwood floor refinishing services for athletic facilities. The procurement covers annual maintenance coating, floor marking modifications, logo updates, emergency repairs, and routine maintenance across five specific facilities totaling approximately 39,723 square feet. Bidders must demonstrate at least ten years of experience in athletic floor refinishing, provide five client references from comparable educational institutions, and maintain one million dollars in commercial liability insurance. The solicitation requires vendors to submit detailed pricing on an itemized Excel cost sheet, including unit prices per square foot, linear foot, or hourly rate, with a separate markup percentage for materials like logos, tape, and wood flooring. Key evaluation criteria include lowest aggregate total bid, with potential for multiple award recipients based on the university's best interest. Written questions were due by September 5, 2022, at 2:00 PM CST, with final bids required by September 30, 2022, at 2:00 PM CST.

The contract is available not only to the specified universities but also to all University of Wisconsin System campuses, Wisconsin state agencies, and eligible municipalities. The initial contract term runs from execution through October 1, 2025, with automatic renewal options for two additional one-year terms, potentially extending the contract to September 30, 2027. While no specific set-aside designations for disadvantaged enterprises are mentioned, the procurement does require vendors to comply with criminal background check requirements and use dustless equipment while following manufacturer specifications. Estimated annual spending is $5,000-$10,000 for UW-Eau Claire and $3,000-$10,000 for UW-Stout, with services to be performed during standard university business hours (7:00 AM to 6:00 PM, Monday through Friday, excluding holidays). All deliveries are FOB Destination with freight paid by the contractor, and the university qualifies for governmental and educational discounts that must be reflected in unit pricing. Pricing must remain firm for the initial contract term, with any proposed increases limited to fully documented cost increases submitted 60 calendar days prior to the next contract term.