Athletic Field Turf Supply & Installation Services

Sarasota County, Florida has issued Invitation for Bids (IFB #262831FB) to establish a pre-qualified pool of contractors for the supply and installation of Certified TIFTUF Bermuda Turf Sod on an as-needed basis for athletic field maintenance and replacement. The solicitation procures "Big Roll" turf sod measuring 42"-48" in width with 1.5" thickness and Blue Tag Certification at delivery, with installation required within 24 hours of harvest. The initial project awarded through this solicitation involves complete field replacement of Adult Softball Fields 1 and 2 at Foxworthy Park (1101 Gulf Coast Boulevard, Venice, Florida 34285), requiring 140,000 square feet of sod installation with a target installation date of April 15, 2026, allowing flexibility of up to five days before or after the target date. Bidders must demonstrate a minimum of two verifiable commercial, governmental, or institutional references for sod installation services completed within the past seven years and must submit all bids through OpenGov Procurement. The County anticipates an initial contract term of three years, with subsequent individual projects awarded to the offeror submitting the lowest responsive lump-sum quote. Key evaluation criteria include responsiveness to specifications, compliance with insurance requirements, and submission of competitive lump-sum pricing. The bid due date is February 19, 2026, with the solicitation posted on February 3, 2026.

This solicitation contains no local or American business preference set-asides due to grant funding requirements, and no disadvantaged enterprise or small business designations are noted. No incumbent vendors or current contractors are referenced in the available solicitation documents. Contractors must maintain comprehensive insurance coverage including Workers' Compensation with $500,000 employers liability limits, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, and Business Automobile Liability with $1,000,000 combined single limits. All fees must be submitted as lump-sum bids inclusive of labor, materials, delivery, installation, equipment, supervision, overhead, and profit, with no additional charges permitted except for County-approved contingencies not to exceed 10% of the bid amount. The specific budget or award value for the initial Foxworthy Park project is not disclosed in the available solicitation documents, though pricing will be determined through competitive bidding. All turf and materials are warranted for fifteen calendar days from the date of County acceptance, and failure to provide quotes for three projects within twelve months may result in contract termination at the County's discretion.