Template_-_Project_Quote_Request_Form.pdf

This document is a Project Quote Request Form template issued by Sarasota County, Florida, to pre-qualified contractors under Invitation for Bids 262831FB for Athletic Field Turf Installation services. The template establishes the framework for soliciting competitive lump-sum quotes for both complete field replacements and partial field repairs utilizing Certified TIFTUF Bermuda Sod, Certified Celebration Bermuda Sod, or Certified Celebration Bermuda Sprigs. The initial project awarded through this solicitation involves complete field replacement at Foxworthy Park (Adult Softball Fields 1 and 2), requiring 140,000 square feet of sod installation with a target installation date of April 15, 2026, with flexibility of up to five days before or after the target date. The bid due date is February 19, 2026, and the County anticipates an initial three-year contract term during which subsequent individual projects will be quoted and awarded to the lowest responsive bidder.

All lump-sum bids must be inclusive of labor, materials, delivery, installation, equipment, supervision, overhead, and profit, with no additional charges permitted except for County-approved contingencies not exceeding 10 percent of the bid amount. Contractors must demonstrate a minimum of two verifiable commercial, governmental, or institutional references for sod installation services completed within the past seven years and maintain comprehensive insurance coverage including Workers' Compensation with $500,000 employers liability limits, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, and Business Automobile Liability with $1,000,000 combined single limits. The solicitation contains no local or American business preference set-asides due to grant funding requirements, no incumbent contractors are identified, and all turf and materials are warranted for fifteen calendar days from the date of County acceptance. Failure to provide quotes for three projects within twelve months may result in contract termination at the County's discretion.