Template_-_Project_Quote_Request_Form.pdf

This is a Project Quote Request Form template issued by Sarasota County, Florida for Athletic Field Turf Installation services under IFB 262831FB. The form solicits quotes from prequalified contractors for the supply and installation of Certified TIFTUF Bermuda Turf Sod on an as-needed basis for athletic field maintenance and replacement projects. Contractors must specify the park name, field identification, park location, and project type (complete field replacement or partial field repair), along with the turf type selected from options including Certified TIFTUF Bermuda Sod, Certified Celebration Bermuda Sod, or Certified Celebration Bermuda Sprigs. Project scope includes quantity specifications measured in square feet, with an installation target date in 2025, though contractors may be required to install within five days before or after the specified target date. The initial awarded project involves complete field replacement of Adult Softball Fields 1 and 2 at Foxworthy Park in Venice, Florida, requiring 140,000 square feet of sod installation with a target installation date of April 15, 2026.

All pricing must be submitted as lump-sum bids inclusive of labor, materials, delivery, installation, equipment, supervision, overhead, and profit, with no additional charges permitted except for County-approved contingencies not exceeding 10% of the bid amount. Contractors must maintain comprehensive insurance coverage including Workers' Compensation with $500,000 employers liability limits, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, and Business Automobile Liability with $1,000,000 combined single limits. Bidders must demonstrate a minimum of two verifiable commercial, governmental, or institutional references for sod installation services completed within the past seven years. The County anticipates an initial contract term of three years, with subsequent individual projects awarded to the offeror submitting the lowest responsive lump-sum quote. No local or American business preference set-asides apply due to grant funding requirements. All turf and materials are warranted for fifteen calendar days from the date of County acceptance, and failure to provide quotes for three projects within twelve months may result in contract termination.