Athletic Field Turf Supply & Installation Services

Sarasota County is seeking to establish a pre-qualified contractor pool for Athletic Field Turf Supply and Installation Services through Invitation for Bids (IFB #262809FB). The procurement is specifically focused on supplying and installing Certified Bermuda turf, including TIFTUF Bermuda sod and Celebration Bermuda sod and sprigs, for county parks and athletic fields. The initial project involves replacing 140,000 square feet of turf at Foxworthy Park's Adult Softball Fields 1 and 2, with a target installation date of April 15, 2026, allowing for a five-day installation window. Contractors must demonstrate commercial, industrial, or governmental experience with sod and sprig installation on athletic fields within the past seven years, with at least one governmental reference. Evaluation will be based on lump-sum quotes, with awards going to the lowest responsive bidder. The solicitation was posted on December 3, 2025, with proposals due by January 6, 2026, and contractors will be required to submit project-specific quotes through the OpenGov platform for subsequent individual projects. Bidders must provide comprehensive pricing inclusive of labor, materials, delivery, installation, equipment, supervision, overhead, and profit.

The solicitation does not indicate specific set-aside designations for disadvantaged enterprises, and local or American business preferences do not apply due to grant funding requirements. No incumbent vendors are mentioned, and no specific budget range or award value is provided in the documents. Contractors must obtain specific insurance coverage, including Workers' Compensation, Commercial General Liability of $1,000,000 per occurrence, and Business Automobile Liability of $1,000,000 combined single limit. Performance and payment bonds are not required. The initial contract term is anticipated to be three years, with the potential for termination if a contractor fails to provide quotes for three projects within twelve months. All turf and materials will be warranted for fifteen calendar days from County acceptance, and the County reserves the right to reject any turf deemed unacceptable in quality. Contractors must comply with all County workplace policies and provide Certificates of Insurance prior to commencing work.