ATC 3D Probing Arm & Training

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Area Technology Center in Meade County, issued a Request for Bid (RFB) for a 3D Probing Arm and Training procurement. The solicitation seeks a Master3DGage Articulated Arm portable coordinate measuring machine with a 4-foot reach and 1.2-meter measuring volume, including three probes of varying sizes, calibration equipment, and a rugged transit case; a Verisurf Education License (standalone) for coordinate metrology software with multiple modules; M3 styli with specific measurements; introductory to advanced Verisurf certification training for one individual with one-year access; four hours of instructor-led online training; one year of education license maintenance; and NIMS Software Routine. All equipment must be new and of the latest or current year model in first-class condition, with instruction and operating manuals provided by the vendor. Delivery and training must be included in the unit cost for each line item and shipped to the Area Technology Center at 110 Greer Street, Brandenburg, Kentucky 40108. The solicitation was originally issued on November 22, 2021, with a written questions deadline of December 3, 2021, at 10:00 a.m. ET; the bid due date was extended via Addendum No. 1 from December 10, 2021, to December 13, 2021, at 1:30 p.m. ET. All bids must be submitted electronically through the Commonwealth eProcurement System, with vendors required to register in the Vendor Self Service portal in advance. Evaluation will be based on a best value approach with measurable criteria: price accounts for 90 points (with the lowest-priced bidder receiving maximum points and subsequent bidders scored proportionally) and delivery time in working days accounts for 10 points (with the bidder offering the lowest delivery time receiving maximum points). Vendors proposing alternate brands or specifications must submit descriptive literature to verify equivalency, or their bids may be deemed non-responsive.

Reciprocal preference for Kentucky resident bidders and preferences for qualified bidders, including Kentucky Correctional Industries and Kentucky Industries for the Blind, may apply in accordance with state regulations, with qualified bidders potentially receiving preference equal to 15 to 20 percent of maximum points. All proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, and quotations must be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, with the vendor responsible for all shipping charges and federal excise tax and Kentucky sales or use tax excluded from quoted prices. Vendors must comply with Commonwealth Information Technology Standards, security requirements, Section 508 accessibility compliance, and various tax registration and documentation requirements before contract award, including completion of an Annual Affidavit for Bidders, Offerors and Contractors affirming compliance with Kentucky campaign finance laws, sales and use tax registration, state tax payment obligations, and boycott prohibitions. Vendors failing to meet contracted delivery dates will incur a one percent per day deduction from their invoices for each day late. The contract will be awarded as a Group All contract to a single vendor with all line items required; no renewal periods are specified, and the contract term is not explicitly defined. No pricing information, set-asides, incumbent contractors, or funding sources are provided in the solicitation documents.