Asphalt Paving Project

The West Virginia Division of Corrections and Rehabilitation issued Agency Request for Quote (ARFQ) 0608 DCR2300000189 for asphalt paving services at Parkersburg Correctional Center and Jail located at 225 Holiday Hills Drive, Parkersburg, West Virginia. The project encompasses two distinct work areas: an upper parking lot (approximately 167 feet by 145-188 feet) requiring installation of a two-inch wearing coat of asphalt on existing concrete with parking lot line markings, and a gravel road area beside the maintenance building (13 feet wide by 140 feet long) requiring excavation to fourteen inches, installation of a six-inch crusher run base course, a six-inch course grade asphalt layer, and a two-inch wearing coat. Bidders must hold a valid West Virginia Contractors License, maintain commercial general liability and automobile liability insurance of $1,000,000 per occurrence, submit a five percent bid bond with their proposal, and provide performance and labor/material payment bonds equal to 100 percent of the contract amount upon selection. The contract is a fixed-period engagement with a 60-calendar-day completion requirement from receipt of the Notice to Proceed, and contractors must provide a one-year warranty covering parts and labor from the date of substantial completion. A mandatory pre-bid meeting was scheduled for May 26, 2023, at 10:00 AM EST at the facility, with the deadline for bidder questions set at June 2, 2023, at 2:00 PM EST, and bids due by June 9, 2023, at 10:30 AM EST to the Division of Corrections Central Office in Charleston, West Virginia. Bidding is on a lump-sum basis with all pricing submitted on Exhibit E, and bids are opened at the Charleston office with evaluation based on price and adherence to specification requirements.

The solicitation documentation does not indicate specific set-aside designations for disadvantaged enterprises or restrictions limiting participation to particular organizational types, suggesting this procurement is open to all qualified contractors meeting the licensing and insurance requirements. No incumbent vendor or current contractor information is provided in the available documentation. Contractors must comply with strict security protocols specific to the correctional facility environment, including completion of NCIC background checks for all on-site workers, tool and material tracking procedures, and adherence to Prison Rape Elimination Act requirements, as well as work within facility-approved hours (generally Monday through Friday, 8:00 AM to 4:00 PM). All work must comply with applicable codes and standards, including West Virginia Division of Highways Standard Specifications, and contractors must obtain all necessary permits prior to commencing work. The available solicitation documents do not specify an estimated contract value or budget range for this project; interested vendors should contact Philip K. Farley, the procurement buyer, at (304) 549-1050 or philip.k.farley@wv.gov to obtain pricing expectations and additional project details.