Asphalt Materials

The City of St. Petersburg, located in Pinellas County, Florida, is soliciting bids for Invitation for Bid (IFB-24-134) to establish a sixty-month contract for annual asphalt materials requirements for its Stormwater, Pavement, and Traffic Operations Department. The procurement covers three distinct product groups: Group 1 includes superpave asphalt (both recycled and virgin) for pick-up, Group 2 covers asphalt emulsion for pick-up, and Group 3 encompasses cold asphalt mix for delivery. Specific material types include SP-9.5 and SP-12.5 grade asphalts, slow-setting and rapid-setting emulsions, with total quantities ranging from 20 to 11,125 tons. Vendors must be registered with the Florida Department of State and have been an approved Florida Department of Transportation vendor in the asphalt materials business for at least five years. The bid requires electronic submission by May 14, 2024, at 2:00 pm, with a deadline for questions on May 7, 2024, and includes a provision for price adjustments at twelve-month intervals based on the Producer Price Index for "Asphalt Paving and Roofing Materials".

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors are required to provide comprehensive insurance coverage, including commercial general liability insurance of at least $1 million per occurrence, commercial automobile liability insurance, and workers' compensation insurance. The City intends to award to multiple vendors based on the lowest responsible and responsive bid per group, with the contract being non-exclusive, allowing the City to contract with other vendors if deemed in its best interest. While specific award values are not explicitly stated, the bid tabulation suggests substantial material quantities, with potential annual volumes of up to 11,125 tons of asphalt materials. The contract includes a mechanism for annual price adjustments, providing flexibility for both the City and suppliers to manage pricing in response to market fluctuations. Funding for the contract will be drawn from legally available funds after essential city services have been budgeted, with the contract subject to annual budget appropriations.