Asphalt

Reeves County Purchasing Department is issuing Invitation to Bid (ITB No. 26-003) for the procurement of asphalt delivery and pumping services to support road and bridge construction and maintenance activities county-wide. The primary deliverable is the supply and delivery of asphalt to designated work sites throughout Reeves County, with vendors required to provide pump and delivery services commencing at 7:00 AM and no later than 9:00 AM as requested by the County. Vendors must deliver asphalt to specified locations county-wide and transfer the material to County-owned equipment within a 2-hour allowance, with the County providing storage facilities for excess asphalt or emulsion. Materials must meet all Texas Department of Transportation (TXDOT) requirements with no substitutes permitted. Sealed bids must be received by February 13, 2026 at 11:30 AM CST at the Reeves County Purchasing Department office located at 1714 Schmidt Drive, Pecos, Texas 79772, with questions to be submitted by email to bidquestions@reevescounty.org by February 10, 2026. The tentative award date is February 23, 2026 during the Commissioners' Court meeting, and the contract shall commence upon the effective date of the ordinance or January 1, 2026, whichever is later, with termination scheduled for March 28, 2026. The County reserves the right to award by line item to the lowest and best bidder and may award to multiple vendors, with the option to renew the contract for two additional one-year periods or extend month-to-month for up to three additional months under the same terms and conditions, with all prices fixed throughout the contract duration.

The solicitation does not specify set-asides or restrictions limited to disadvantaged enterprises or specific organization types. Vendors must demonstrate adequate financial resources and satisfactory performance history, and must comply with all federal, state, and local laws and regulations. All bidders are required to submit certificates of insurance meeting specific requirements, including $1,000,000 in general liability coverage with Reeves County named as additional insured, along with completed conflict of interest questionnaires and various statutory compliance certifications. No bonds are required for this procurement, with payment terms established as net 30 days after delivery. The bid documents do not specify an incumbent vendor or current contractor information, nor do they reference existing infrastructure or technology requiring integration. Specific award values or budget ranges are not disclosed in the available procurement documentation.