ASP library/SOC srvc offc.

The City of Philadelphia Free Library is requesting quotes for a micro purchase (Bid #B2727503) for the ASP Library/Social Service Office, with quotes due July 30, 2026. The award will be made to the lowest responsive and responsible bidder as a whole or by line item at the City's discretion; vendors must quote all items to be eligible.

Delivery is required to two locations: the Free Library of Philadelphia at 2000 Hamilton Avenue, Suite 201 (Attn: Veronica Britto, 215-814-3501) and the Tamikka Coppin Senior Center at 1901 Vine Street, 1st Floor (215-686-5331), both in Philadelphia. All shipping and freight charges must be included in quoted prices. Vendors must submit item specifications with their bids and must not deliver or provide services until notified by the department.

The contract term is 365 days from the effective date and terminates automatically without notice. The maximum contract value is less than $45,000, adjusted annually by CPI-U percentage increase from January 1, 2020 (rounded to the nearest $1,000).

Pricing must remain firm for the hold period. If an alternate product is proposed, bidders must submit the brand, model number, and comprehensive documentation detailing the proposed alternative.

All quotes must be submitted electronically through PHLContracts with a completed and signed Consent & Authorization Agreement by the due date. Delivery is FOB Destination Point at quoted prices, net and exclusive of taxes (the City is exempt from federal excise, transportation, and Pennsylvania sales taxes). Required insurance includes workers' compensation at statutory limits, general liability of $500,000 per occurrence, and automobile liability of $300,000 per occurrence, with the City named as additional insured. Payment is made via electronic deposit following delivery and City approval. The City of Philadelphia optionally collects LGBTBE demographic data; participation is voluntary and does not affect bid evaluation or award.