FY-27 Seller_SP_Checklist_B2727503.pdf
PDF 189 KB Posted
- Attached to
- ASP LIBRARY/SOC SRVC OFFC.
- Solicitation number
- B2727503
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides procedural guidance for vendors submitting quotes on a micro purchase for the ASP Library/Social Services Office. Vendors are required to quote all items listed to be eligible for award consideration, which may be made as a whole or by individual line items at the City's discretion. The award will be granted to the lowest responsive and responsible bidder. Vendors must submit item specifications with their bids, and pricing must remain firm for the designated hold period. Services or products must not be delivered or provided until formal notification is received from the department.
The checklist establishes a systematic submission process requiring vendors to complete multiple steps including confirming seller role status, answering the Local Business Entity certification question, entering unit costs for each item, responding to mandatory questions, accepting terms and conditions, and submitting required attachments. Specifically, all vendors must provide an executed Consent & Authorization form in their vendor profile or attach one with their submission, as quotes without this documentation will not be considered. Vendors are encouraged to attach an optional LGBTQ Applicant Opportunity Data Form and any supporting documents related to their quote. The submission process culminates in a summary review where vendors must address any validation warnings before final submission through the PHLContracts portal.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .