Asbestos Abatement at Devils Lake Central Middle School

The North Dakota Department of Environmental Quality, Division of Waste Management, is soliciting proposals through Request for Proposal #303-25-003 for asbestos abatement services at Devils Lake Central Middle School located at 325 7th Street NE in Devils Lake, North Dakota, in Pembina County. The scope of work encompasses the removal and proper disposal of approximately 16,891 square feet of asbestos-containing floor tile and associated mastic, approximately 676 lineal feet of asbestos-containing thermal system pipe insulation with 250 mudded fittings, and approximately 1,840 square feet of asbestos-containing ceiling texture throughout the school facility. All abatement activities must be completed within a mandatory 39-day window from May 18, 2026, through June 26, 2026, with specific phasing requirements prioritizing the Lower Level Music Room during the week of May 18th and subsequent work on first priority and second priority areas with furnishings removal deadlines of May 26 and June 4, respectively. Proposals will be evaluated on a 100-point scale, with 70 points allocated to technical criteria (40 points for Scope of Work Strategy addressing project management methods, remediation strategy, subcontracting approach, and identified risks, and 30 points for Experience and Qualifications assessing firm establishment, project team organization, and subcontractor qualifications) and 30 points for cost evaluation. Mandatory requirements include current North Dakota Asbestos Abatement Contractor licensure through NDDEQ's Asbestos Control Program, current North Dakota Solid Waste Transporter Permits explicitly including asbestos waste, certification of all individual workers through NDDEQ, System for Awards Management (sam.gov) registration, and absence of Notice of Violations, Administrative Consent Agreements, or Expedited Settlement Agreements with NDDEQ within one year of the solicitation closing date. Key deadlines include an optional on-site walkthrough on Wednesday, January 28, 2026, at 12:30 PM CT (with notification of intent required by 4:00 PM CT on January 27, 2026), a deadline for submission of questions and objections on January 29, 2026, at 3:00 PM CT, and a proposal due date of February 13, 2026, at 3:00 PM CT, with the contract term running from March 15, 2026, through September 30, 2026.

The RFP does not indicate set-aside designations for disadvantaged enterprises or restrictions on organizational types, allowing qualified contractors to respond regardless of business classification. Contractors must secure commercial general liability insurance with minimum limits of $2,000,000 per occurrence, automobile liability insurance with $500,000 per person and $2,000,000 per occurrence limits, and workers' compensation coverage meeting all statutory requirements; proof of all licenses, certifications, and insurance must be provided before on-site work commences. The contractor must coordinate all activities with Devils Lake Public Schools, Trio Environmental Consulting Inc. (the air monitoring contractor and project designer), and construction engineers serving as the general contractor for renovations, and must submit the SFN17987 Asbestos Notification of Demolition and Renovation form at least ten working days before beginning work and submit a comprehensive abatement report including daily work logs and all asbestos waste manifests by September 30, 2026. No incumbent vendor or current contractor information is specified in the procurement documents, and the contract is designated as a one-time award with no assurance of extension beyond its expiration date. Liquidated damages of 10 percent of the total contract amount (rounded to the nearest $100) per instance of non-compliance with special conditions may be applied to final contract payment. The RFP documents do not disclose specific award values or budget ranges, indicating that the final contract award amount was not included in the available documentation, though funds for the contract are noted as already appropriated and identified.