As needed tire & road repair services – automotive & heavy equipment

Pasco County, Florida, through Invitation for Bid IFB-CA-26-080, is soliciting qualified vendors to provide as-needed tire and road repair services for automotive and heavy equipment on a requirements contract basis with no guaranteed minimum purchase volumes. The procurement encompasses comprehensive tire services including teardown, buildup, repair, and roadside assistance for a diverse fleet ranging from passenger vehicles to heavy-duty trucks, off-road equipment, mowers, trailers, and fire apparatus, with tire sizes spanning from 195/60R15 to 20.5X25. The selected vendor must maintain complete facilities and equipment capable of servicing eight or more County vehicles within a 24-hour period, provide 24/7 availability with a maximum two-hour response time for after-hours requests, and acknowledge service requests within one hour during Monday through Saturday business hours at four designated Fleet Maintenance facilities throughout Pasco County. Pricing must be comprehensive and all-inclusive of labor, tools, materials, equipment, and transportation on an f.o.b. destination basis, with all estimates requiring written approval from the Fleet Supervisor prior to work initiation. Required qualifications include current licenses, training certificates, proper permits, and the ability to provide a minimum 30-day warranty against defects in material and workmanship, along with appropriate workers' compensation insurance, general liability coverage of at least $2,000,000 per occurrence, and automobile liability of at least $1,000,000 per occurrence. The solicitation was released April 28, 2026, with a written questions deadline of May 5, 2026, at 2:00 p.m. ET, bid submission deadline of May 26, 2026, at 1:30 p.m. ET, and public bid opening on May 26, 2026, at 2:00 p.m. ET, with all submissions required through the Bonfire platform at https://pascocountyfl.bonfirehub.com. Award will be made to the lowest responsive, responsible vendor by line item, with the County reserving the right to award to multiple vendors if deemed in its best interest, and bid tabulations will be posted within thirty days of opening or upon notice of intended action.

Local vendor preference is available for businesses maintaining a physical address within Pasco County or eligible neighboring counties (Hillsborough, Pinellas, Polk, or Hernando) for at least twelve months prior to bid opening, with a valid Local Business Tax Receipt required at submission; such local vendors may be awarded contracts if their bids fall within ten percent of the lowest bid for contracts not exceeding $1,000,000. All bidders must comply with E-Verify registration requirements for newly hired employees, certify non-debarment status, execute a Human Trafficking Affidavit, and provide a Certificate of Status from the Florida Secretary of State. Offerors must submit comprehensive company information through the Offeror Form (Form 3-E), including contact details, business addresses, and notarized certifications from authorized officers (corporation presidents, LLC members, or managers). Bidders may optionally certify implementation of drug-free workplace programs for consideration in award decisions when responses are deemed equal. The contract term runs from October 1, 2026, through September 30, 2029, with Pasco County retaining the right to extend for two additional one-year periods under the same terms and conditions. No specific budget range or award value was disclosed in the solicitation documents, as this is an as-needed requirements contract with no minimum purchase obligations, and award values will be determined based on actual County demand for services during the contract period. No incumbent vendor, current contractor, or existing technology integration requirements were identified in the solicitation.