4-D. SPECIFICATIONS.pdf

IFB-CA-26-080

SPECIFICATIONS

AS NEEDED TIRE & ROAD REPAIR SERVICES – AUTOMOTIVE & HEAVY EQUIPMENT

1. INTRODUCTION

Pasco County is seeking contract with a vendor to provide tire services on an as needed basis services may include, but not are not limited to: include teardown, buildup, repair and road service for automotive and heavy equipment on an as-needed basis.

2. GENERAL REQUIREMENTS

2.1 All work must be performed in accordance with all applicable state, local and national laws and codes.

2.2 All work must be performed according to the manufacturer’s installation requirements and recommendations and in accordance with all plans and specifications.

2.3 The Vendor is responsible for all processes and costs associated with obtaining and maintaining any required permits.

2.4 The Vendors must provide Safety Data Sheets (SDS) for all chemicals used on all Pasco County properties.

2.5 All work assigned under the agreement will be performed at various locations throughout Pasco County.

2.6 In addition to the Fleet Department, other Pasco County departments may utilize this contract (at the same terms and conditions) for similar work.

2.7 The County reserves the right to award the lowest, responsive, responsible vendor per line item.

2.8 The County reserves the right to award by line items. Vendors are not required to bid on all items to be considered for award unless otherwise specified herein.

2.9 While it is the county’s intent to the contract to one Vendor, we reserve the right to award multiple Vendors if found to be in our best interest.

2.10 All quantities stated in this solicitation are estimates for bidding purposes. The

County does not guarantee any quantities mentioned herein.

2.11 Vendors must provide a current copy of licenses and training certificates upon request.

2.12 Pricing must include all labor, tools, materials, and equipment needed to complete all the services described herein.

3. SCOPE OF SERVICES

3.1 The vendor must have complete facilities and equipment for the following tire services:

3.1.1 Tire repair and replacement services for County fleet vehicles such as but not limited to:

• Passenger cars and light duty trucks

• Medium and heavy-duty trucks - single and tandem axle

• Off-road equipment such as skid loaders, large wheel loaders, tractors, back hoes, etc.

• Mowers, trailers and various small equipment

3.1.2 Mobile repair/on-site services for all equipment such as but not limited to:

• Heavy duty equipment (i.e. Fire apparatus)

• Medium and heavy-duty trucks

• Large wheel loaders

• Other similar equipment

3.2 The vendor is expected to install tires provided by the County.

3.3 The County’s Fleet Supervisor or designee will determine if retread or recapped tires can be used as a replacement.

3.4 Tire plugs are an acceptable tire repair method only with prior written authorization from the Fleet Supervisor or designee. Tire plugs shall not be used on fire apparatus emergency equipment or transportation buses.

3.5 The vendor must have the capability to provide and complete tire-related services, including repairs and replacements, for eight (8) or more County vehicles within a twenty-four (24) hour period.

3.6 The vendor will accept fill liability and responsibility of all County vehicles while in their possession.

3.7 The vendor must clean rims if requested by the Fleet Supervisor or designee.

3.8 It is the vendor’s responsibility to ensure that used tires are properly disposed of.

4. ESTIMATED TIRE SIZE DESCRIPTIONS

4.1 Passenger Car

• 195/60R15

• 205/60R16

• 215/55R16

4.2 Light to Medium

• 225/60R16

• 235/65R16

• 235/70R17.5

• 235/75R15

• 235/75R17

• 235/85R16

• 245/70R17

• 245/75R16

• 245/75R17

• 265/70R17

• 26x12.00x12

• 25x1000x12

• 25x1100x12

4.3 Heavy Truck, On Road

• 10R17.5

• 11R22.5

• 12R22.5

• 245/70R19.5

• 255/70R22.5

• 275/70R22.5

• 305/85R22.5

• 315/80R22.5

4.4 Heavy Truck, Wide Based

• 385/65R22.5

• 425/65R22.5

• 445/65R22.5

4.5 Heavy Equipment, Off Road-Medium

• 10X16

• 12-16.5

• 14X17.5

• 1400X20

• 7.50X18

4.6 Heavy Equipment, Off Road-Large

• 10X16

• 12-16.5

• 14X17.5

• 1400X20

• 7.50X18

4.7 Heavy Equipment, Off Road Large

• 13.6X28

• 16.9-24

• 16.9X30

• 17.5X25

• 18.4X30

• 18.4X34

• 19.5-24

• 20.5X25

4.8 Stock Repair -Dismount, Mount

• 11R22.5

• 265R19.5

• 275R22.5

• 305R22.5

5. FACILITIES TO BE SERVICED

5.1 West Fleet Maintenance (D&E)

7578 State Street New Port Richey, FL 34654

(727) 847-8965

5.2 East Fleet Maintenance – (McKendree)

928 McKendree Road San Antonio, FL 33576 (352)-588-5946

5.3 Fleet Maintenance (Landfill)

14230 Hays Road Spring Hill, FL 34610

(727) 847-8965 Ext. 8327

5.4 Fleet Maintenance (Go Pasco)

8620 Galen Wilson Blvd.

New Port Richey, FL 34668

(727) 834-3322

6. PRICING

6.1 A written estimate must be approved by the Fleet Supervisor or designee prior to work being performed.

6.2 Vendor must provide complete estimate within twenty-four hours of the County’s request.

6.3 Charges not listed in the vendor’s approved estimate will not be paid by the

County.

6.4 Any additional charges listed in the vendor’s estimate must be approved by the County prior to work being performed and will be taken into consideration accordingly.

6.5 The County may provide towing services, in accordance with the County’s towing contract.

7. SCHEDULING:

7.1 Once a purchase Order (PO) has been issued, the vendor shall initiate service within one (1) business day, provided adequate supplies are available.

7.2 Delays of any sort must be reported to the County’s Fleet Supervisor or designee.

7.3 The vendor must be able to acknowledge and respond to service requests within one (1) hour during normal business hours of Monday through Saturday.

7.4 The vendor must provide twenty-four (24) hours per day, seven (7) days per week (24/7) service, with a maximum two (2) hour response time for after-hours requests.

7.5 All completed work will be inspected by a Fleet Supervisor or designee prior to payment.

7.6 The County reserves the right to add and delete site locations as needed.

8. WARRANTY AND DAMAGES

8.1 The vendor shall be responsible for all damage to County property and for any personal injury or property damage to third parties caused by or resulting from the vendor’s operations, negligence, or failure to comply with contract requirements.

8.2 Any damage or personal injury will be reported immediately to the Fleet Supervisor or designee.

8.3 Should the vendor fail to perform damage repair or warranty work as scheduled, and to a standard acceptable by the County, the County may procure services from another vendor. These costs will be reimbursed to the County by the vendor.

8.4 The vendor will be responsible for any costs (from neglect, damage, or personal injury) determined to be caused by the vendor.

8.5 All repair parts shall have the standard manufacturer’s warranty for the part enforced.

8.6 All replacement repair parts used in performance of this contract must be new.

8.7 If a new replacement repair part is no longer available, the vendor must contact the Fleet Supervisor or designee for prior approval of substitute replacement repair parts.

8.8 The County shall supply, at its option, any wheels and/or tires required for repair on a vehicle.

8.9 All work performed shall be subject to a repair warranty of no less than thirty

(30) days against defects in material and workmanship.

9. WORK OUTSIDE OF SCOPE OF WORK:

9.1 Additional work identified outside the scope of this contract must be authorized in advance and in writing by the County.

9.2 The vendor must provide a price for any additional work identified prior to commencement.

9.3 No work will begin until a County Purchase Order or Encumbered Contract number is provided.

10. INVOICES AND PAYMENT:

10.1 The vendor shall forward all invoices to the Fleet Department for all work completed.

10.2 Invoices must include the following:

• Purchase order (P.O.) number

• Vehicle’s unit number

• Detailed description of the services performed

• Unit price for labor

• Parts used for any tire work

• Total price for parts and labor

• Any other pertinent information

10.3 Invoice shall be submitted to:

Pasco County Fleet Management 7536 State Street New Port Richey, FL 34654

10.4 Payment may be made only after inspection and acceptance by the Fleet Management Supervisor or designee.

10.5 Consideration for withholding payment shall include but not be limited to:

• Faulty Materials or workmanship

• Failure to meet delivery deadlines

• Lines that have been filed

• Evidence indicates a possible filing of claims against the vendor.

END OF SPECIFICATIONS