As-needed maintenance and repair of hospital beds, as well as the assembly and installation of new hospital beds at San Antonio State Supported Living Center.

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for as-needed maintenance and repair of approximately sixty (60) full-electric hospital beds at the San Antonio State Supported Living Center. The solicitation seeks a contractor responsible for providing comprehensive repair services, including parts, labor, and travel costs, with a required service response time of 48 hours from request. Eligible bidders must demonstrate a minimum of three years of relevant experience and possess expertise in servicing hospital bed brands including Hill-Rom Holdings Inc., Getinge AB, Invacare Corporation, Medline Industries, and Gendron. The contract will initially run from September 1, 2025, through August 31, 2026, with options for two additional one-year renewals. Bidders must submit a comprehensive response package including a Bidder Reference and Contractor Qualifications Form, documentation of minimum experience, a Historically Underutilized Business (HUB) Subcontracting Plan, HHS Solicitation Affirmations, and additional documentation demonstrating operational capabilities. The solicitation was posted on July 18, 2025, with bid responses due by August 8, 2025.

The procurement includes a significant HUB subcontracting requirement, with a 26.0% utilization goal for economically disadvantaged businesses. Respondents must develop a subcontracting plan demonstrating good-faith efforts to include Historically Underutilized Businesses, with five potential methods for achieving compliance: using only HUB vendors, participating in a Mentor-Protege Program, meeting or exceeding the HUB contract goal, soliciting HUB vendors, or self-performance. The historical spend for similar services is $4,755.25 for the period September 1, 2024 - June 30, 2025, with pricing required to be firm and fixed for the contract duration. Potential price adjustments may be tied to the Consumer Price Index. Bidders must provide detailed pricing information, including hourly rates for parts, repairs, and labor during and outside regular business hours, as well as round trip travel costs. Failure to submit required documentation will result in bid disqualification, and the contract may include post-award requirements such as monthly compliance reporting and agency approval for subcontracting modifications.